Payroll Deduction / FMLA

EFFECTIVE: 8/1/2021

Eligible faculty and staff can purchase annual or semester permits via pre-tax payroll deductions.

Deductions are taken from the second paycheck of each month.
The number of deductions available depends on the date of purchase, permit type, and employee contract (e.g., yearly, 9-month, 10-month, 11-month, semester based).
If a permit is purchased after the 5^th of the month, deductions will begin the following month.
Deduction amounts are based on the pro-rated cost of the permit and the number of deductions chosen.
Adjustments to parking permit balances from award certificates will be reduced from the employee’s final deduction(s).

If an employee chooses to return their permit for reasons other than FMLA (e.g., vacations, extended absences not under FMLA), it is not guaranteed the same permit will be available upon returning to CSU. There is a $10 administration fee for returned permits.
Employees on approved FMLA should submit a request to return their permit to Parking Services to stop deductions prior to leave. The same permit type can be repurchased, and deductions will begin based on this purchase date.
- Official FMLA documentation or notice from the HR Department is required to repurchase a sold-out permit.
- If a permit is not returned before leaving on FMLA, documentation can be submitted within 30 days of the FMLA end date for review. A $10 administration fee applies for FMLA reimbursement.
  - Payroll deductions are not stopped until a permit return form is submitted to Parking Services.
  - Reimbursement for overpayments will be issued after the employee returns to work.
If employment ends with CSU, a permit return form must be completed using the link below. There is a $10 administration fee for returned permits.
- If a permit return form is not submitted to Parking Services at the end of employment, the employee will be responsible for the remaining balance of the permit. Failure to pay a permit balance may result in the account being sent to the Ohio Attorney General Collection Services.

Permit Type	Number of Deductions Available from initial sale date	Deduction Schedule
Annual	9 to 12	August – July
Fall Semester	4	September – December
Spring Semester	4	February - May
Summer Semester	3	June - August

Annual Permit Deductions for Yearly, 11-Month, 10-Month, & 9-Month Faculty/Staff

Purchase Date	Number of Available Deductions for Yearly Employees	Number of Available Deductions for 11-Month Employees	Number of Available Deductions for 10-Month Employees	Number of Available Deductions for 9-Month Employees
Before August 5^th	12	11	10	9
August 6^th – September 5^th	11	10	9	8
September 6^th – October 5^th	10	9	8	7
October 6^th – November 5^th	9	8	7	6
November 6^th – December 5^th	8	7	6	5
December 6^th – January 5^th	7	6	5	4
January 6^th – February 5^th	6	5	4	3
February 6^th – March 5^th	5	4	3	2
March 6^th – April 5^th	4	3	2	1
April 6^th – May 5^th	3	2	1	No PRD available, amount must be paid in full.
May 6^th – June 5^th	2	1	No PRD available, amount must be paid in full.	No PRD available, amount must be paid in full.
June 6^th – July 5^th	1	No PRD available, amount must be paid in full.	No PRD available, amount must be paid in full.	No PRD available, amount must be paid in full.
After July 5^th	No PRD available, amount must be paid in full.	No PRD available, amount must be paid in full.	No PRD available, amount must be paid in full.	No PRD available, amount must be paid in full.

Semester Permit Deductions for Faculty/Staff

Fall Semester
Purchase Date	Number of Available Deductions
Before September 5^th	4
September 6^th – October 5^th	3
October 6^th – November 5^th	2
November 6^th – December 5^th	1
After December 5^th	No PRD available, amount must be paid in full.
Spring Semester
Purchase Date	Number of Available Deductions
Before February 5^th	4
February 6^th – March 5^th	3
March 6^th – April 5^th	2
April 6^th – May 5^th	1
After May 5^th	No PRD available, amount must be paid in full.
Summer Semester
Purchase Date	Number of Available Deductions
Before June 5^th	3
June 6^th – July 5^th	2
July 6^th – August 5^th	1
After August 5^th	No PRD available, amount must be paid in full.

For additional information regarding employee parking payroll deductions, please contact the CSU Parking PRD designee at parkingadmin@csuohio.edu.