This page contains information on submitting a proposal through CSU, the relevant internal forms that may accompany the proposal, information on preparing a budget, and more related to proposal preparation.
When you are ready to submit your proposal for University Approval, be sure to follow these steps:
- Inform the SPRS offices (Parker Hannifin Hall, 2nd Floor. Ext. 3630) that you intend to submit a proposal externally. You should also tell SPRS the deadline date for submission of the proposal to the grant agency.
- You will complete the proposal through the Cayuse Grants Management System. In addition to the narrative, this includes attaching all agency-required/internal forms and a detailed budget to the completed proposal.
- Once you are finished preparing your proposal, approval signatures will be routed through the Cayuse system in the following order:
- (1) Project Director(s),
- (2) Department Chair/Center Director,
- (3) Fiscal Officer,
- (4) Dean.
- Please allow SPRS five working days between the time you submit your proposal to our office and the agency's deadline.
- SPRS reviews the proposal to ensure that CSU administrative regulations have been followed before collecting the remaining endorsements and forwarding the proposal to the funding agency.
Why is a budget and its justification so important to your project's proposal? Isn't the strength of your idea enough to garner attention and funding?
A proposal budget is a cost estimate of work which must be accomplished in order to attain the objectives of your proposed project. Prospective sponsors need a very clear and concise statement that explains your proposed expenditures and justifies each budgeted item. Your budget must indicate why you are requesting a particular item and how it is relevant to the success of your project. For example, budget justification explains why trained staff is necessary to the success of your project. Without that crucial staff, you, the project leader is faced with performing all tasks or with eliminating crucial parts of the project.
When you address the budget justification part of any application, be sure that you are being accurate and thorough. Good projects are routinely rejected by funders because the budget justification is either faulty or unclear. During the project proposal's review process, the funder will do a cost analysis of your proposals. That means they will examine the specific elements of your proposed expenditures and then examine your budget statement to determine the necessity, reasonableness and allowability of the cost, relative to their mission and guidelines. You will find that each agency, public or private, has guidelines concerning acceptable and unacceptable costs.
For a glossary and guide to assist you in preparing a project budget, please click here. (Note: this guide is for reference only, as the staff/contact information and some other elements are outdated).
- SPRS Fact Sheet - Useful data to help complete application cover sheets and budgets (indirect rate, fringe rate, tax id number, etc).
- Course Buyout - How to calculate faculty release time for the Academic Year (AY).
- Summer Salary - How to calculate your summer salary.
- Per Diem and Mileage Rates - How to determine travel costs.
- CSU F&A Rate Agreement - A breakdown of the University's indirect rates.
University Cost Links
- On-Campus Catering Menu and Cost Guide
- Off-Campus Catering Policies Procedures and Links
- Room Rental Rates
- Miscellaneous Fees (AV equipment, Technicians, Parking Fees and more)
Attach all internal forms to the completed proposal. The completed proposal includes not only the narrative but also all agency-required application forms. Here is the Conflict of Interest Form; compliance forms for IRB, IACUC, and other areas are outlined below.
- If Human Subjects are used in the research:
- If Animal Subjects are used in the research:
- If Recombinant DNA is used in the research, a completed RDNA Form is required.
Drug-Free Workplace Grant Forms
These are required for most federal grants. See the President Schwartz Drug-Free Workplace Act of 1998 Memo for more information. The following forms must be downloaded and included with your federal application where approproate and required: