Messaging and Collaboration Services

Sharepoint

What is Sharepoint?

SharePoint is a web application framework and platform developed by Microsoft, it integrates intranet, content management and document management.

SharePoint comprises a multipurpose set of Web technologies backed by a common technical infrastructure. By default, SharePoint has a Microsoft Office-like interface, and it is closely integrated with the Office suite. The web tools are intended for non-technical users. SharePoint can provide intranet portals, document & file management, collaboration, social networks, extranets, websites, enterprise search, and business intelligence. It also has system integration, process integration, and workflow automation capabilities.

It can be used as a secure place to store, organize, share, and access information from almost any device. These sites are easily accessed from a web browser, such as Internet Explorer, Chrome, or Firefox.

In order to have a public SharePoint site created, such as for a department or college, two individuals must be assigned as Site Collection Administrators of the site and must go through online training.  IS&T has partnered with a 3rd party vendor that will supply online training at no cost to these individuals.  Once training has been completed, a request can then be made for a public SharePoint site to be created.  To submit a request for a public SharePoint site, one of the Site Collection Administrators will need to sign into their engage365 account, select the “Newsfeed” option and then the “Cleveland State University SharePoint Sites” option.  Within this location there will be a link that opens an electronic form that must be completed and submitted.

To sign up for training, submit a request for a SharePoint training account to email.administrator@csuohio.edu for each person who will be listed as a Site Collection Administrator of the site.  Once an account is activated, each Site Collection Administrator will receive an email notice from a site by the name of Lynda.com with directions that need to be followed in order to complete the account activation.  The training account will remain active for 30 days from the time the notice is sent. 

The recommended courses to be completed are titled as “SharePoint Online Essential Training” and “Managing Documents with SharePoint 2013”. 

Once a SharePoint site has been activated, it is the responsibility of the Site Collection Administrators for controlling access to the site along with all content posted within the site. 

Engage365 accounts, along with OneDrive, SharePoint, Lync, Office Pro-Plus and Office mobile, are activated / deactivated based upon an individual's current association with the university.  Please refer to the Messaging Services page for information concerning address assignment and account eligibility to determine if you are eligible for this service.