Messaging and Collaboration Services


What is OneDrive?

OneDrive is a personal library intended for storing and organizing your work documents. As an integral part of Office 365, OneDrive lets you work within the context of your organization, with features such as direct access to your organization’s address book.

Engage365 accounts, along with OneDrive, SharePoint, Lync, Office Pro-Plus and Office mobile, are activated / deactivated based upon an individual's current association with the university.  Please refer to the Messaging Services page for information concerning address assignment and account eligibility to determine if you are eligible for this service.

Store your work documents and related files

With OneDrive you get 1 TB of space in the cloud.  Please note, this storage space is separate from that assigned to your mailbox, which is set to 50 Gb.

All files that you store in OneDrive are private initially – only you can see them – unless you decide to share them. You can easily share a file with everyone in your organization by placing it in the Shared with Everyone folder, for example. You can also share files with specified co-workers so you can collaborate on projects.

By default, versioning is enabled for OneDrive. Versioning will automatically save a copy of a document that has been updated, as it was before any changes were made.  This process also permits the restoring of these pervious versions back to the current version.  Select here for information concerning changing the settings or restoring previous versions of a document.

Please note:  there are restrictions and limitations associated with the syncing of files with OneDrive.  These limitations are associated with the size of the file; number of files that can be synched; invalid characters in files names and folder names to name a few.  For detailed information on these restrictions and limitations please select the link below.

To use your OneDrive library, select OneDrive in the header at the top of a SharePoint or Office 365 page.

Using OneDrive

To learn more about the OneDrive library, select one of the links below:

Additional information for specific tasks, or issues, may also be located by using the search function from within your account.  To search for information follow these few steps:

  • sign into your account via a supported browser
  • open OneDrive
  • select the questions mark "?" located in the upper right corner and select "Help"
  • in the search bar enter brief text related to the information for which you are searching

Some helpful search phrases and their results are listed below:

Enter "Introduction" in the search bar: this will return numerous articles related to the basic functions and use of OneDrive.  Some training videos are also listed within the search results.

Enter "Sync OneDrive" in the search bar: this will return articles related to how to sync your OneDrive with your desk top along with some more common issues and how to correct those issues.