Chair and Dean Resources

RESPONSIBILITIES BY SEMESTER

Fall Semester:

• Annual meetings with faculty
• Reappointment, Promotion & Tenure and probationary reviews​
• PLOA requests​
• Start workload discussions with faculty
• Schedule preparation
• Full-time faculty hiring 

Spring Semester:

• Workload assignments and notifications  ​
• Merit review and recommendation​
• eFAAR​s

Ongoing:

• Part-time faculty hiring
• Graduate Faculty Status
• Policies and Procedures 

ANNUAL MEETINGS

• All full time faculty are required to meet with their Chair/Director to discuss their goals for the upcoming academic year.
• For continuing faculty, this meeting is also to revisit the faculty member’s goals from the previous year. These goals are the areas of teaching, service, and research (for TT faculty). ​
• Based on these meeting faculty are asked to prepare a Faculty Development Plan (FDP)​.

Reappointment, PROMOTION AND TENURE 

• Chairs/Directors/Deans review and write an individual level assessment of faculty probationary reviews in years 3 and 5 for Tenure Track faculty and year 4 for lecturers and professors of practice.​
• Chair/Directors/Deans review and write individual level assessments of faculty for Reappointment, Promotion and Tenure 6th year reviews​.
• Mentoring​
  • Chair/Director should maximize the opportunities for your faculty to meet the standards for tenure and promotion or NTT review.​
• Teaching​
  • Realistic teaching assignments​
  • Observe and give feedback on teaching​
  • Discuss with faculty their peer and student evaluations​
  • Suggestion  mechanisms for improvement​
  • Facilitate Peer Reviews ​
• Research/Scholarship/Creative Activities​
  • Learn about the faculty’s R/S/CA​
  • Assist with use of effective use of start-up funds and course buyout timing​
  • Provide feedback on third-year review ​
  • Involve other faculty in mentoring (dossier preparation, peer evaluations)​
• Service​
  • Offer guidance on amount and types of service appropriate for untenured faculty ​

Refer to the Reappointment, Promotion and Tenure page for due dates and instructions. 

PROFESSIONAL LEAVE OF ABSENCES

• Faculty apply for Professional Leave of Absence to Department/School by September 15​
• Chair/Director initiates a review by faculty committee​
  • Criterion for faculty committees review are the merits of the proposal, and the maintenance of departmental standards and responsibilities for all ongoing programs.​
• Chairs/Directors are responsible for making advance arrangements to provide coverage for the faculty member on PLOA. ​
• The Chair’s/Director’s evaluation should address the merit of the application and how adequate coverage will be provided during the PLOA.​

WORKLOAD ASSIGNMENTS

• Chairs/Directors will consult with Dean’s on their faculty workloads. ​
• Dean’s make final workload assignment after consulting with the Provost. ​
• The Dean’s office will provide written approval of each faculty member’s workload. ​
• Chairs/Directors provide written workload assignments to each faculty member by Jan. 31.​

MERIT REVIEW

• Dean’s make recommendations to the Provost.
• Some colleges include chairs/directors in the merit process.

EFAAR REVIEW

• Chairs/Directors confirm faculty have submitted eFAAR by Apr. 30th deadline. ​
• Dean’s Office supervise and review eFAAR completion of Departments/Schools​.
• eFAAR information is used to inform both the Chair’s/Director’s and Dean’s input on workload.
• Review faculty members eFAAR to ensure all information is complete.​
  • If eFAAR is  complete and correct, then the eFAAR is approved. ​
  • If eFAAR is incomplete or has errors, then the eFAAR is rejected. 

Interfolio Help for Chairs

Initiate Faculty Input Workflow

Approve Faculty Input Process

graduate faculty status

• Instructors must have the appropriate graduate faculty membership to teach graduate level courses.
• Instructors must have level 3 or higher Graduate Faculty status to teach 500-level courses and level 2 or higher Graduate Faculty status to teach 600 through 800-level courses (except in the health professions, where clinical courses at the 600-level may be taught by faculty with level 3 status.
• The Graduate Faculty Review Committee meets each semester and reviews applications. Time sensitive applications are reviewed by the Associate Dean on a rolling basis.
• Faculty whose membership is set to expire at the end of the semester receive an email from the College of Graduate Studies inviting them to apply for renewal and providing the application form and guidelines.
• New instructors, whether full or part-time faculty, must apply for graduate faculty status before beginning graduate instruction (or as soon as possible).
• Applications from adjunct, visiting, or part-time instructors require a letter of support from the Department Chair.
• Department Chairs may request exceptions to the requirements listed above.
  • Departments may request either short or long-term exemptions, depending on the nature of the course and staffing situation.
  • Short-term example: last minute staffing issue (added section, faculty departure).
  • Long-term example: clinical course staffed by a practitioner.
• These requests should be submitted directly to the Dean of Graduate Studies.