Rental Checklist

Full Checklist: Driver Approval & Van Rental

Driver Approval

Driver approval is valid for 1-year for faculty/staff and 1-semester for students, and can be done in advance. This process must be started at least 2-weeks prior to a driver's first rental.

   ☐  Motor Vehicle Release (MVR) form and Driver's License submitted to PTS.

   ☐  Van Safety Guidelines completed, signed, and submitted to PTS.

   ☐  Van Safety training completed through Vector portal (assigned after MVR turned in to PTS).

Reserving a Van

The following items need to be completed for each rental. Any listed drivers (primary or secondary) must be an authorized driver.

   ☐  Rental Vehicle Request webform/document/spreadsheet submitted to PTS.

   ☐  PTS will review availability and issue a rental agreement to be signed and returned.

   ☐  Once the signed agreement is returned, PTS will issue keybox PIN's and van information.

   ☐  Prior to leaving, renters must submit a signed Pre-Rental inspection form to PTS.

Returning a Van

Be sure to complete the following to avoid any ancillary charges:

   ☐  Van should be resonably cleaned prior to return.

   ☐  Van should be returned at the same fuel level as when it was picked up.

   ☐  Keys should be returned to the Keybox. 

   ☐  Submit photos of all four sides of the returned van to PTS.