Managing Zoom Cloud Recordings

The CSU Zoom service includes access to Zoom Cloud Recording which allows CSU Zoom users to record meetings and store them in Zoom's cloud.  Reducing long-term cloud storage consumption allows us to save costs and better manage this resource for the entire CSU community.

Beginning Tuesday, May 16, 2023, Cleveland State Zoom cloud recordings older than 365 days will be automatically deleted from CSU's Zoom cloud storage.  Here are some important things to know about deleted cloud recordings:

• Deleted recordings are held in your Cleveland State Zoom cloud recording trash bin for 30 days.

  • They can be removed from your trash bin.

  • Instructions for recovering cloud recordings from your trash bin can be found here: https://support.zoom.us/hc/en-us/articles/216378863-Recover-a-Deleted-Cloud-Recording.

• After 30 days in the trash bin, recordings are permanently deleted and cannot be restored.

• CSU Zoom users will be notified, via email, 7 days before a recording is removed from the trash bin permanently.

• Locally stored recordings on your device are not cloud recordings and are not impacted.

Going forward from May 16, 2023, cloud recordings older than 365 days will move to your trash bin as part of the automatic deletion process.  (Example: On August 26, 2023, cloud recordings made on or before August 26, 2022, will automatically move to your trash bin.)

There are several things you can do to manage your cloud recordings prior to May 16th:

• Review your cloud recordings by clicking this link: https://csuohio.zoom.us/recording

• Follow the instructional videos below for self-managing your cloud recordings:

  • Delete recordings you no longer need

  • Download the recordings you want to keep and store them in another cloud space 

  • Disable the “automatic recording” feature in your settings (if no longer needed).

If you need assistance managing your cloud recordings, please email us at instructionaltech@csuohio.edu.  One of our professional staff will follow-up to schedule an appointment with you.

DELETE, DOWNLOAD, DISABLE

DELETE

If you no longer need a Zoom cloud recording, you can simply delete it.

 

For further reference, here is Zoom's detail article on "Deleting Local or Cloud Recordings."

Please Note: Deleted recordings will be moved to the trash bin where they will be held for retrieval for an additional 30 days.  CSU Zoom users will be notified via email 7 days before a recording is removed from the trash bin permanently.  Instructions for recovering a deleted recording from your trash bin (before being permanently deleted) can be found here.

DOWNLOAD

Download your Zoom cloud recordings and then, if desired, upload them to an alternative cloud storage.

Option 1 – If you plan to use a cloud recording as teaching material in a future course, you should upload it to Panopto. 

Please note: if your cloud recording contains students' personally identifiable information (such as audio or video of students asking questions, making presentations, leading a class, etc.), the recording is likely protected under FERPA. You can learn more about the Virtual Classroom and FERPA at CSU in this document created by the Office of the Univeristy Registrar.

First, download the cloud recording.

 

Next, upload it to Panopto.

 

For further reference, here are Panopto's instructions for "How to Upload Video Files."

Option 2 – If you want to archive a recording (not to be used in a course), you can upload it to your Microsoft OneDrive account.

First, download the cloud recording.

 

Next, upload it the recording to OneDrive.

If using Windows:

 

If using Mac OS:

 

If you wish to share files in your OneDrive, you can do the following:

 

Please note: OneDrive is a storage location and not a streaming service.

DISABLE

Consider whether or not to record your meetings on a case-by-case basis.  Unless it's necessary to have it enabled, please consider turning-off the "automatic recording" feature in your settings. 

Please note: The automatic recording feature is, by default, disabled.

Here's how to turn-off (disable) automatic recordings.