Financial Aid Office

Return of Title IV Funds Policy (RTIV) Official/Unofficial Withdrawals

If you are receiving federal financial aid, and completely withdraw (all W grades) or receive all non-passing grades (F, I, W, X, UD, or UF) during a semester, CSU will return all “unearned” Title IV aid under federal mandate.

In order to receive 100% of federal financial aid you must receive at least one passing grade, and/or attend 60% of one academic course throughout the semester. If you failed to earn a passing grade, but were in attendance at an academically-related activity through 60% of the period, then the Financial Aid Office will verify your last date of attendance with your course instructor(s).

  • Examples of approved academically-related activities are; and attendance must be documented by an official of the university;
  • Examinations, quizzes, tutorials or lectures
  • Computer-assisted instruction
  • Completing an academic assignment, paper, or project
  • Attending an academic conference or study group required by the institution

*In accordance with federal rules, participating in academic counseling or advisement, or logging into an online class without active participation will not be considered an academically-related activity.

Aid determination is calculated based on the student’s withdraw date; for complete withdraw the date is based on the completed withdraw.

For all non-passing grades and nonattendance of 60% of the period, the withdraw date is the midpoint of the semester.

Aid will be returned in the following order; Direct Unsubsidized Stafford Loan, Direct Subsidized Stafford Loan, Federal Perkins Loan, Direct PLUS Loan (Parent or Graduate/Prof Student), Federal Pell Grant, Federal SEOG, TEACH Grant.

Aid will be returned within 45 days of the school’s determination that student is out of compliance and is required to return the lesser of:

  • Amount of unearned Title IV aid, or
  • The total institutional charges multiplied by the percentage of funds which was unearned

*CSU will bill the student for any balanced created when required to return federal aid.

Post-Withdrawal Disbursements:

If you did not receive all the federal funds that you were awarded, you may be eligible for a post-withdrawal disbursement.  The Financial Aid Office will perform a calculation to determine if you are eligible to receive all or a portion of your non-disbursed federal grant or loan funds.

Schools are permitted to credit a student’s account with the post-withdrawal disbursement of Title IV grant funds without a student’s permission. This would happen with current charges for tuition, fees, and room and board up to the amount of outstanding charges. A school must obtain permission from the student for charges other than current charges.

Prior to making a post-withdrawal disbursement of loan funds, a student will be notified in writing within 30 days of a student’s withdrawal date.  Students must sign and return the Post-Withdrawal Disbursement Offer within 14 days in order to be considered for these additional funds.  In order to receive Direct Loan funds as a post-withdrawal disbursement, the loan funds must have originated prior to the student losing eligibility.

Important Information Regarding Summer:

Effective July 1, 2011, the U.S. Department of Education has revised regulations regarding students enrolled in a semester with multiple sessions. The new regulations prevent students from enrolling in multiple sessions spanning the semester, completing a portion of the semester, and retaining all aid for the period.

The new regulations require students to earn a passing grade in their last scheduled session to earn 100% of their federal student aid. Failure to earn a passing grade in your last scheduled session may result in a return of financial aid.

Students are strongly encouraged to contact Campus411 All-in-1 in Main Classroom, Room 116, or call 216-687-5411 or email to determine how a drop or withdrawal may impact aid eligibility.