Once a candidate accepts a verbal offer, the Chair should complete the LOI and send it to the Associate Dean for review.
The Associate Dean will review the LOI and send the final version (with department or college letterhead) to the Director of Faculty Affairs in the Provost's Office.
If the position includes start-up funds, a copy of the approved Faculty Start-Up Request Form should also be sent to the Provost's Office, along with the LOI. For further information regarding start-ups, review the Faculty Start-Up Fund Policy.
The Provost's Office will review and approve the LOI. If significant changes are made, the Provost's Office will send it back to the Chair and Associate Dean for review.
Once the LOI is final, the Provost's Office will send the LOI to the Chair and the candidate to sign through Adobe sign. The Dean, Associate Dean and Budget Manager will be cc'd on the document. For bargaining unit represented positions, the appropriate union representative should also be cc'd. And for positions with start-up funds, the appropriate representative from Research should also be cc'd.
Once the Chair and the candidate signs it, everyone cc’d will receive a copy of the final document.
The signed LOI should be uploaded to the Provost's Lanyard and the department should begin preparing the contract for the candidate.
Download the appropriate LOI based on position type below:
