Disability Services

Disability Documentation Guidelines

Cleveland State University requires a written report prepared by an appropriately licensed professional that clearly diagnoses a disability and/or provides records showing the history of the disability. Medical doctors, psychiatrists, psychologists, and school psychologists are among the professionals who routinely evaluate, diagnose, and treat disabilities. This list is not intended to be exhaustive or to restrict assessment in other pertinent and helpful areas such as vocational interests and aptitudes. The following guidelines are provided to assure that evaluation reports are appropriate to document eligibility.

If you have recently graduated from high school and received official accommodations, ODS requires that the Evaluation Team Report (ETR) be provided. Individualized Educational Program (IEP) paperwork on its own is usually not considered sufficient documentation.

  • Hearing and speech disabilities - Qualified personnel include: ear, nose, and throat specialist; audiologist; speech therapist; psychologist; family physician; or other qualified medical specialist.
  • Learning disability and attention deficit disorder - Qualified personnel include: licensed psychologist, psychiatrist, school psychologist, family physician, or other qualified licensed medical personnel. A recent Multifactor Evaluation (MFE) or Educational Testing Report (ETR) from the student’s K-12 school district may also suffice. An IEP, while helpful, is not considered documentation of disability.
  • Mental or psychological disabilities - Qualified personnel include: psychologist, psychiatrist, licensed counselor, hospital record, family physician, or other mental health professional.
  • Mobility, coordination, traumatic brain injury, HIV and AIDS, and health disabilities - Qualified personnel include: family physician, orthopedist, neurologist, cardiologist, rehabilitation specialist, or other medical professionals. Medical records must clearly document, diagnose, and discuss the condition.
  • Visual disabilities - Qualified personnel include: ophthalmologist, optometrist, family physician, or other medical specialist.
  • Covid Vaccine Requirement Exceptions - Qualified professionals would be MD, DO, NP, or PA-C. The documentation would need to clearly spell out the duration of the exception and a recognized clinical contraindication must be identified for each vaccine before a medical exemption is approved.

Documentation Guidelines and forms

The following PDF documents give guidelines for what will be accepted by our office. Most of these documents include a form that must be filled out to register with the Office of Disability Services at Cleveland State. The forms need to be completed by the appropriate healthcare professional and sent to our office either by fax 216-687-2343, ods@csuohio.edu, or by uploading to your online application. Do not mail your documentation to our office.

New Documentation Packets Available

We have recently updated the documentation packets we use. Each of the following .pdf forms can be filled-out without printing and can be saved, emailed, or uploaded. Please save the documents directly to your computer by right clicking on the link and choosing "Save Link As..." (or similar menu choice).

Here is a list of Learning Disability Evaluators in the Cleveland Area. This list is not exhaustive and is in no way an endorsement of these facilities' services by our office.