- Developing and implementing a voluntary mechanism for members of the University community to report bias incidents;
- Referring those impacted to established mechanisms for support and to address harassment, discrimination and violence, as appropriate;
- Coordinating information-sharing and communication about reported incidents; and
- Making recommendations to senior University leadership about policies, practices or programs to address bias incidents.
- Student Affairs, including Student Life and Auxiliary Services
- Facilities Services
- Police Department
- Office of General Counsel
- Office for Institutional Equity
- Counseling Center
- Human Resources
- Faculty Senate President
- Student Government Association
RESPONSE TO A REPORT OF BIAS INCIDENT
- As soon as possible after receipt of the Report, the BIRT member shall report the incident to the CDO or designee. When appropriate, the BIRT member may also make a report to OIE and/or to the Police Department.
- The CDO shall inform CSU senior leadership about the incident as appropriate.. The CDO shall also determine whether a BIRT meeting would facilitate the University’s response and, if so, shall call such a meeting within 24 hours, or as soon as reasonably possible. This meeting may be held as a conference call if necessary when the University is closed.
- In addition to calling a BIRT meeting when appropriate, the CDO shall coordinate with Marketing regarding whether a public response is warranted prior to the BIRT meeting. All public statements related to bias incidents must be approved by the Office of General Counsel before their release.
- Share all available information regarding the incident, unless the information could jeopardize a law enforcement investigation or is otherwise confidential.
- Determine any additional appropriate support to be provided to those involved in the incident.
- Determine whether to refer the incident to an appropriate office for investigation (e.g. OIE, Student Conduct, Human Resources, the Police Department) if such a report has not already been made.
- Develop a communication plan if considered necessary. Such communication plan should consider all internal constituencies, as well as whether off-campus stakeholders should be informed / consulted about the incident.
- Recommend to senior leadership appropriate educational responses to the incident.
RELEASE OF INFORMATION
- No member of the BRT, except the Chair, may release information regarding an incident to anyone outside of the BRT (or in the member’s chain of command), except as part of a University or law enforcement investigation, in accordance with an incident communication plan, or with the permission of the Office of General Counsel.
- All media inquiries shall be forwarded to University Marketing. All public records requests shall be forwarded to the Office of General Counsel.