University Regulations

Grading

Credit Hour

The university is conducted on the semester plan, the school year being divided into two semesters, each lasting 15 weeks. Each semester credit represents approximately 15 hours of classroom instruction or the equivalent.

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Grades with Quality Point Value

The following grades for undergraduate courses have quality-point value and figure in the computation of the grade-point average.

 

A
A-
B+
B
B-
C+
C
D
F
 —
 —
 —
 —
 —
 —
 —
 —
 —
4.0 quality points
3.7 quality points
3.3 quality points
3.0 quality points
2.7 quality points
2.3 quality points
2.0 quality points
1.0 quality points
0.0 quality points

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Grades Without Quality Point Value

The following grades for undergraduate courses do not figure in the computation of the grade-point average:

# - This notation is used to signify a course that has been repeated and for which a higher grade has replaced this grade (used prior to Spring 2007 term).

I - Incomplete Grade. An "I" grade can be assigned by the instructor when all three of the following conditions are met:

  1. Student has the potential to pass the course,
  2. Student has not completed all assignments for reasons deemed justified by the instructor, and
  3. The student has notified the instructor prior to the end of the grading period.

If all three conditions listed above are not met, the instructor has the option of assigning an "X" or of assigning a letter grade based on completed work. Please note that an "I" automatically becomes an "F" if not resolved by the last day of instruction of the following semester.

The grade of Incomplete (I) is given when the work in a course has been generally passing, but when some specifically required task has not been completed through no fault of the student.

The date assigned by the faculty member for completion of the work for undergraduate courses cannot be later than the last day of classes of the next term following the term in which the Incomplete grade was received. (The time limit may extend up to four weeks into the fall semester for Incomplete grades received during the spring semester.) For all cases, the time limit applies whether the student is enrolled or not. If a grade change is not submitted by the end of the time limit, the Incomplete becomes an F.

NC - No Credit. (Audit. See explanation below.)

S - Satisfactory includes SA, SB, SC grades. Equivalent to a C or better.

T - Temporary. A designation given at the end of the term when a course is scheduled to be continued beyond one term.

U - Unsatisfactory includes UD, UF grades. Equivalent to a D or F.

W - Authorized Withdrawal.

X - X Grade. The grade of "X" can be assigned by the instructor when an attending/participating student has stopped attending/participating without notification and has not completed all assignments for reasons that cannot be determined by the end of the grading period. An "X" automatically becomes an F if not resolved by the last day of instruction of the following semester. Should the faculty member choose not to submit a grade for a student, e.g., student never attended, a grade of "X" will be assigned.

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Audit of Courses (NC)

The grade of "No Credit" is given when a student enrolls in a course on the audit grading basis. Before registering for a course on this basis, a student must obtain authorization from the dean's office. Students who audit a course pay full tuition but do not earn credit for the course. A course taken on an audit basis cannot be included in the calculation of enrollment status.

Only students who have been admitted to the university may audit a course. Students may not change the grading basis of a course after the last day to register without permission.

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Change of Grade/Grade Dispute

Change of Grade:

Definition:  A “change of grade” is a request by an instructor to alter a grade that has already been submitted.

A faculty member may change a grade (1) because of an error in computation or (2) because of circumstances he or she deems “extraordinary” which bear on the appropriateness of the grade awarded.  A student wishing a change of grade must contact the course instructor.  If the instructor cannot be contacted, the student must contact the Chair/Director of the Department/School in which the course was offered.  If the instructor (or, in the absence of the instructor the Chair/Director) agrees that the course grade should be changed, the following procedure must be followed.

Change of grade forms must be used to request that posted grades be changed.  The instructor of record in the course in which the grade was awarded MUST sign the change of grade form.  In the event that the instructor of record cannot sign the form (e.g., because s/he has left the university or cannot be contacted), the change of grade form may be signed, instead, by the Chair/Director of the Department/School in which the course was offered.  In all cases, the Dean of the College in which the course was offered must also sign the change of grade form.  Change of grade forms must be filed no later than the last day of class (not including exam week) of the second semester following the semester in which the course was offered.

If the instructor does NOT agree that the grade should be changed, the student may initiate a grade dispute, using the following procedure:

Grade Dispute:

Definition:  A grade dispute is a situation in which a student requests that an instructor change a grade that has already been posted but the instructor disagrees that the change should be made.

After determining that the instructor is unwilling to change the grade, the student should contact the Chair or Director of the program in which the course was offered and indicate in writing the reasons why the student believes the grade should be changed.  The burden is on the student to prove that a computational error has been made or that non-uniform standards have been applied in assigning the grade.  The student must submit their written explanation to the department chair no later than the last day of class of the semester following the semester in which the course was offered.

The department chair, upon receipt of the student’s written explanation, shall share it with the instructor of record in the course in question and request a written response.  This response shall then be shared with the student.  The chair will then arrange a meeting, at which s/he will serve as mediator, between the student and faculty member and attempt to resolve the dispute.  If the instructor refuses to submit a written response and/or to participate in a meeting with the student, the chair is empowered to render a decision on the student’s request.  Otherwise, the chair may serve only as a mediator.  If both the student and the faculty member agree to the solution proposed by the chair, the outcome of whatever process is adopted by the parties will be binding and the matter cannot be appealed further.

If the faculty member and student cannot agree to a solution, the chair may, at either party’s request, forward the dispute to the undergraduate college grade-dispute committee in the college in which the course was offered (if no formal committee exists, the dispute shall be referred to a committee designated by the College Dean).  The written documents produced by the student and the faculty member shall be forwarded to the committee, along with a statement by the chair describing his or her attempted mediation and its outcome.  The College committee will consider the documents submitted and the testimony of both the student and the instructor.  That committee has final authority in deciding if there is substantial justification for the claim and assigning the final grade.

The decision and rationale of the undergraduate college grade-dispute committee must be forwarded to the University Admissions and Standards Committee which determines whether appropriate procedures have been followed.  If the University Admissions and Standards Committee determines due process has been afforded, the decision of the college grade-dispute committee stands and there are no further appeals within the University.  If the determination is that due process has NOT been afforded, the matter shall be returned to the Dean of the college in which the dispute originated with a written statement of the reasons for the Committee’s determination and a recommendation that the grade dispute process be restarted at the step at which the violation of due process occurred.

Approved by Faculty Senate May 6, 2009

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Grade-Point Average

A student's academic standing at Cleveland State University is expressed in terms of the grade-point average (GPA). This is determined by dividing the total quality points earned by the total credit hours attempted. All grade-point averages are carried to two decimal places unrounded.

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Satisfactory/Unsatisfactory (S/U) Grading Basis

A student who has earned at least 30 credits may take one course each term on the S/U basis, up to the limit of four courses. A student on probation is not eligible to take courses on this basis.

Students may elect to enroll in any course on this grading basis except those in their major field and those which are specified in their curriculum by course number and/or course title. No more than one course completed on this basis may be used to satisfy an elective requirement in a minor field. Students may not change the grading basis of a course after the last day to register without permission.

The S grade is defined as C or better, and neither the S nor the U will have any bearing on the student's grade-point average.

Courses designated as S/U only cannot be taken for graded credit and are exempt from the four course limit.

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Course Repeat Policy

The Course Repeat Option provides students who have done poorly the opportunity to repeat courses, up to two times. Students may use the D or F Option to attempt to increase their grade-point average (excluding pass/fail courses) using their new grade to replace their previous grade. The previous course(s) will remain on the official transcript for historical purposes only. Students may use the C or Higher Option for completion of program requirements that may require a higher grade than was initially received by the student.

Repeating "D" or "F" graded courses
  • Courses may be repeated when any grade equivalent to a D or below which affects the grade-point average has been earned.
  • Course Repeat Option may NOT be applied more than two (2) times to the same course.
  • The letter grade earned in the most recent attempt will be included in cumulative credit totals and grade-point average, even if that grade is lower than the previous grade.
  • Prior to Spring 2007, repeated courses and grades were recorded on the transcript and noted with a "#" indicating that the course has been repeated. Effective Spring 2007, repeated courses are designated with the comment "Course Repeated, Attempt Forgiven"
  • All courses designated with a "#" or the "Course Repeated, Attempt Forgiven" comment will not be included in cumulative credit totals and grade-point averages and are not applicable toward graduation requirements.
  • Course Repeat Option does not apply to courses which have an alternative repeat policy stated in their course descriptions. Academic programs may also restrict the use of Course Repeat Option.
  • Course Repeat Option does not apply to courses graded S/U. Only courses for which a letter grade can be earned are covered by Course Repeat Option.
Repeating Courses graded "C" or Higher

Students may choose to repeat courses in which a grade of C or higher is earned a maximum of two (2) times (depending on whether there are any restrictions specific to that course, see course descriptions in the Undergraduate Catalog to determine if restrictions apply). However, courses repeated under these circumstances will have all earned grades calculated into the cumulative GPA and attempted hours and Course Repeat Option will not apply.

Note: Effective Summer 2005, this new comprehensive Course Repeat Option replaced the existing Course Repeat and Freshman Forgiveness policy. The Course Repeat Option is not retroactive to courses already repeated under prior policies. Students repeating courses originally taken on quarters or that do not have the same title, course abbreviation, or catalog number as the original course must submit a Course Repeat Form to Campus411 in MC 116G.

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Academic Misconduct

The university policy on undergraduate academic misconduct is outlined in a statement available in the college offices. Initially, a faculty member is expected to deal with academic misconduct by assessing the appropriate penalty as recommended in the Academic Regulations section.

If a student disagrees with either the charge or the penalty, she or he may seek redress through the department chair and the dean. If academic misconduct is determined to have taken place, the student is informed of the decision, the penalty is imposed, and the misconduct recorded in the college and in the University Registrar's Office. The notation remains on the student's record for a period of three years or until the student graduates, whichever comes earlier. It is removed thereafter unless the student has been found guilty of a second offense.

The academic misconduct procedure provides for an appeal through the University Academic Misconduct Review Committee. If the committee determines that no violation has occurred, it will authorize the removal of the notation from the record. Otherwise, an appropriate penalty will be assessed.

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Official Academic Transcripts

Students may request an official academic transcript via the Web (at http://www.csuohio.edu/enrollmentservices/registrar/transcripts/), mail or in person at Campus411. Written authorization from the student along with payment is required before any order can be processed.

Transcripts will not be released for students who have an outstanding financial obligation to the university.

Additional information regarding transcript policies and procedures are available at www.csuohio.edu/enrollmentservices/registrar/.

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