Expenses and Financial Aid

Satisfactory Academic Progress Standards

Introduction

Students must achieve satisfactory academic progress (SAP) toward their degree in order to maintain eligibility for most types of financial aid. To maintain SAP students must meet the following three components: grade-point average, completion rate requirement, and maximum time frame for degree completion. Additionally, students must be eligible to continue in their program of study.

Satisfactory academic progress is evaluated at the end of each term for which the student is in attendance. Students who do not meet the grade-point average and completion rate requirements are given one term of financial aid warning. Failure to meet all the requirements (grade-point average, completion rate requirement, and maximum time frame for degree completion) at the end of the warning term will result in loss of federal financial aid, state and institutional need-based financial aid. Students who do not earn their degree within the specified time frame become ineligible for financial aid as soon as they reach the specified maximum time frame for their program of study.

Students may petition to have financial aid reinstated. See Regaining Eligibility and complete the SAP Petition for Financial Aid found at http://www.csuohio.edu/enrollmentservices/financialaid/forms/.

Return to Academic Progress menu | Return to top

Grade-Point Average (GPA) Requirements

Undergraduate Students: All undergraduate students must:

  • maintain a minimum cumulative GPA of 2.0 and
  • earn a term GPA of not less than 1.0.

Students who fail to maintain a cumulative GPA of 2.0 or receive a GPA below 1.0 for any given term will receive one term of financial aid warning. Students who do not meet the GPA requirements at the end of their warning term are ineligible to continue receiving financial aid.

Graduate Students: All graduate students must:

  • maintain a minimum cumulative grade-point average of 3.0 and
  • remain eligible to continue in their program of study at CSU. Students who are dismissed by the university or by their graduate college are ineligible for federal financial aid for the program from which they were dismissed.

Law Students: All law students must:

  • maintain a cumulative grade-point average of 2.0 upon the completion of their first spring semester and all semesters of attendance thereafter, including summer.

Return to Academic Progress menu | Return to top

Completion Rate Requirement

See Impact of Selected Grades on SAP Requirements regarding the treatment of incomplete grades, withdrawals, the absence of letter grades and the treatment of transfer credits in the measurement of Completion Rate Requirement.

Undergraduate, Graduate and Law:

Students must successfully complete at least two-thirds of their attempted credit hours each term. Successful completion is defined as receiving a grade of A, B, C, D or S.

Multi-term courses, in which a “T” grade is assigned pending completion of the final term, are treated as being successfully completed during the initial term.

Return to Academic Progress menu | Return to top

Maximum Time Frame for Degree Completion

See Impact of Selected Grades on SAP Requirements regarding the treatment of incomplete grades, withdrawals, the absence of letter grades and the treatment of transfer credits in the measurement of Maximum Time Frame.

Undergraduate Students:

Students are ineligible for federal financial aid once they have attempted credit hours that equal or exceed 150% of the credit hours required for their program of study.

  • Bachelor's Degree: 192 attempted credit hours

Graduate Students: must complete their degrees within the following time frames:

  • Six years from the date of entry into the graduate college to complete the master's degree.
  • Six years from the date of entry into the doctoral program to complete doctoral studies, if the student entered the program with a master's degree from another university or interrupted his/her studies after completing the master's degree program at Cleveland State University.
  • Ten years from the date of entry into the graduate college to complete a doctorate, if the student enrolls consecutively in the master's and doctoral programs without interruption of one academic year following receipt of the master's degree.

Law Students:

  • Five years from date of entry into Law College to complete the JD program.
  • Six years from date of entry, for students who take more than 43 credit hours as a part-time student, to complete the JD program.
  • Eight years from initial matriculation as a dual degree student to complete the JD/MPA, JD/MUPDD, JD/MBA, or JD/MAES program.

Return to Academic Progress menu | Return to top

Impact of Selected Grades on SAP Requirements

The Financial Aid Office has specific policies defining the effect of incomplete grades, withdrawals, absence of assigned letter grades, and transfer credits in the measurement of completion rate and maximum time frame.

Incomplete Grades: Credit hours in which a student receives an "I" are included in the number of attempted hours but do not count as successfully completed hours.

Withdrawals: Credit hours in which a student receives a grade of “W” are included in the number of attempted hours but do not count as successfully completed hours.

Absence of an assigned letter grade: Credit hours in which a student receives a grade of I, U, W, or X are included in the number of attempted hours, but do not count as successfully completed hours. Multi-term courses, in which a “T” grade is assigned pending completion of the final term, are treated as successfully completed during the initial term.

Transfer credits: Transfer credits are included in the total number of attempted hours for the measurement of maximum time frame.

Repeated hours: Hours for repeated courses and the initial hours for those courses are all included as attempted hours.

Academic Reassessment: The financial aid SAP measurement is always based on the grades and the completion rate of the student's attempted hours, not the adjusted credit total that may result from academic reassessment.

Return to Academic Progress menu | Return to top

Financial Aid Warning

Those students who were not on financial aid warning  but who did not meet the GPA or completion rate requirements will be placed on financial aid warning for their next academic term. Their progress will be measured again at the end of the warning term.

Those students who were on financial aid warning and who did not meet the SAP GPA or completion rate requirements become ineligible for federal financial aid, as well as for state and institutional need-based financial aid. Such students may complete the SAP Petition for Financial Aid found at http://www.csuohio.edu/enrollmentservices/financialaid/forms/. If the petition is approved, the student's probationary period will be extended for one term and the student will be eligible to receive financial aid during the extended probationary term.

Return to Academic Progress menu | Return to top

Loss of Eligibility

Students become ineligible for federal financial aid, as well as for state and institutional need-based financial aid, when:

  • they fail to meet the GPA or completion rate requirements at the end of their warning term.
  • they have attempted the maximum allowable credit hours for their program of study. (If a student reaches the maximum time frame during an award year, any aid that has been awarded for future terms will be canceled.)
  • they are dismissed by the university or their graduate college.

Return to Academic Progress menu | Return to top

Regaining Eligibility

A student who is ineligible for financial aid due to failure to make satisfactory academic progress during the warning term may complete the SAP Petition for Financial Aid found at http://www.csuohio.edu/enrollmentservices/financialaid/forms/. If the petition is approved, the student’s probationary period will be granted for one term and the student will be eligible to receive financial aid during the extended probationary term.

A student who regains eligibility either by meeting the satisfactory academic progress standards or by approval of his/her petition for reinstatement may be eligible for Federal Pell Grants, Supplemental Educational Opportunity Grants, Perkins Loans, Federal Work Study, Federal Stafford Loans, and state need-based aid, beginning with the term in which they are determined to be eligible.

A student who has lost eligibility for financial aid, and who later attends school without receiving financial aid, may regain his/her eligibility by meeting the GPA and completion rate requirements as stated in the current Financial Aid SAP Policy.

Return to Academic Progress menu | Return to top

Petition for Reinstatement of Financial Aid Eligibility

A student who wishes to petition for reinstatement of financial aid eligibility, may submit a written petition to the Financial Aid Office. In order to submit a petition, the student must complete both sides of the Petition for Reinstatement of Financial Aid (available http://www.csuohio.edu/enrollmentservices/financialaid/forms/) and attach documentation, as necessary. Students should clearly explain the mitigating circumstances that contributed to the failure to meet satisfactory academic progress.

Students are encouraged to schedule an appointment to meet with their academic adviser to discuss academic progress and to identify ways to improve their academic performance.

Petitioners will receive a written response not more than four weeks after submitting the necessary information. If the petition is denied,the student will be responsible for all charges incurred as a result of the loss of federal and state need-based financial assistance.

Return to Academic Progress menu | Return to top