Sponsored Programs and Research Services

Proposal Preparation

Getting Started


Submitting a
Proposal through CSU

When you are ready to route your proposal for University
Approval be sure to include the following steps:

  • Alert the SPRS offices (Parker Hannifin Hall, 2nd Floor.
    Ext. 3630) that you intend to submit
    a proposal externally. You should also tell SPRS the deadline date for
    submission of the proposal to the grant agency.
  • Make sure that you complete the Proposal Transmittal Form (the
    "Brownsheet") and fill out the form as instructed. Obtain the following
    signatures in this order:
    • (1) Project Director(s),
    • (2) Department Chair/Center
      Director,
    • (3) Dean.
  • Complete the Conflict
    of Interest Form
    .
  • If Human Subjects are used in the research, an IRB-reviewed
    IRB Protocol
    Form
    is required. See the IRB
    Policy Page
    for more information on Human Subjects at
    CSU.
  • If Animal Subjects are used in the research, a completed IACUC Protocol Form is
    required. See the IACUC
    Policy Page
    for more information on Animal Subjects at
    CSU.
  • If Recombinant DNA is used in the research, a completed RDNA Form is required.
  • Attach all internal forms to the completed proposal. The
    completed proposal includes not only the narrative but also all
    agency-required application forms.
  • Submit the internal forms, the completed proposal, and the
    number of copies required by the funding agency to SPRS in<!--Fenn Tower, Room 1010-->
    Parker Hannifin Hall, 2nd Floor. Please allow SPRS five working days between
    the time you submit your proposal to our office and the agency's
    deadline.
  • SPRS reviews the proposal to ensure that CSU administrative
    regulations have been followed; SPRS collects the remaining
    endorsements and forwards the proposal to the funding agency.

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Preparing Budgets

Why is a budget and its justification so important to your project's
proposal? Isn't the strength of your idea enough to garner attention
and funding? A proposal budget is a cost estimate of work which must be
accomplished in order to attain the objectives of your proposed
project. Prospective sponsors need a very clear and concise statement
that explains your proposed expenditures and justifies each budgeted
item. Your budget must indicate why you are requesting a particular
item and how it is relevant to the success of your project. For
example, budget justification explains why trained staff is necessary
to the success of your project. Without that crucial staff, you, the
project leader is faced with performing all tasks or with eliminating
crucial parts of the project. When you address the budget justification
part of any application, be sure that you are being accurate and
thorough. Good projects are routinely rejected by funders because the
budget justification is either faulty or unclear.

During the project proposal's review process, the funder will
do a cost analysis of your proposals. That means they will examine the
specific elements of your proposed expenditures and then examine your
budget statement to determine the necessity, reasonableness and
allowability of the cost, relative to their mission and guidelines. You
will find that each agency, public or private, has guidelines
concerning acceptable and unacceptable costs..

For a glossary and guide to assist you in preparing a project
budget, please click here.
 
 
 

Getting Started


Submitting a
Proposal through CSU

When you are ready to route your proposal for University
Approval be sure to include the following steps:

  • Alert the SPRS offices (Parker Hannifin Hall, 2nd Floor.
    Ext. 3630) that you intend to submit
    a proposal externally. You should also tell SPRS the deadline date for
    submission of the proposal to the grant agency.
  • Make sure that you complete the Proposal Transmittal Form (the
    "Brownsheet") and fill out the form as instructed. Obtain the following
    signatures in this order:
    • (1) Project Director(s),
    • (2) Department Chair/Center
      Director,
    • (3) Dean.
  • Complete the Conflict
    of Interest Form
    .
  • If Human Subjects are used in the research, an IRB-reviewed
    IRB Protocol
    Form
    is required. See the IRB
    Policy Page
    for more information on Human Subjects at
    CSU.
  • If Animal Subjects are used in the research, a completed IACUC Protocol Form is
    required. See the IACUC
    Policy Page
    for more information on Animal Subjects at
    CSU.
  • If Recombinant DNA is used in the research, a completed RDNA Form is required.
  • Attach all internal forms to the completed proposal. The
    completed proposal includes not only the narrative but also all
    agency-required application forms.
  • Submit the internal forms, the completed proposal, and the
    number of copies required by the funding agency to SPRS in<!--Fenn Tower, Room 1010-->
    Parker Hannifin Hall, 2nd Floor. Please allow SPRS five working days between
    the time you submit your proposal to our office and the agency's
    deadline.
  • SPRS reviews the proposal to ensure that CSU administrative
    regulations have been followed; SPRS collects the remaining
    endorsements and forwards the proposal to the funding agency.

Back to top

Preparing Budgets

Why is a budget and its justification so important to your project's
proposal? Isn't the strength of your idea enough to garner attention
and funding? A proposal budget is a cost estimate of work which must be
accomplished in order to attain the objectives of your proposed
project. Prospective sponsors need a very clear and concise statement
that explains your proposed expenditures and justifies each budgeted
item. Your budget must indicate why you are requesting a particular
item and how it is relevant to the success of your project. For
example, budget justification explains why trained staff is necessary
to the success of your project. Without that crucial staff, you, the
project leader is faced with performing all tasks or with eliminating
crucial parts of the project. When you address the budget justification
part of any application, be sure that you are being accurate and
thorough. Good projects are routinely rejected by funders because the
budget justification is either faulty or unclear.

During the project proposal's review process, the funder will
do a cost analysis of your proposals. That means they will examine the
specific elements of your proposed expenditures and then examine your
budget statement to determine the necessity, reasonableness and
allowability of the cost, relative to their mission and guidelines. You
will find that each agency, public or private, has guidelines
concerning acceptable and unacceptable costs..

For a glossary and guide to assist you in preparing a project
budget, please click here.