Cleveland State University
Office of Sponsored Programs and Research
2121 Euclid Avenue
Parker Hannifin Hall, 3rd Floor
Cleveland, OH 44115-2214
Campus Location
Parker Hannifin Hall, 3rd Floor
2258 Euclid Avenue
Phone: 216.687.3630
Fax: 216.687.9382
Web Content Contact
Charles Newton
c.w.newton@csuohio.edu
Cleveland State University
Office of Sponsored Programs & Research
Frequently Asked Questions
GENERAL
PROPOSALS
AWARDS AND GRANTS ADMINISTRATION
General
What are your office hours and where are you located?
Office hours are 8:00 a.m.-5:00 p.m., Monday through Friday.
OSPR is located in the Parker Hannifin Hall, 3rd Floor, 2258 Euclid Avenue
What is the contact information for your office?
OSPR's mailing address is:
Cleveland State University
Office of Sponsored Programs and Research
2121 Euclid Avenue, Parker Hannifin Hall, 3rd Floor
Cleveland, Ohio 44115
OSPR's main phone number is 216-687-3630. See below for additional
specific contact information.
Who are your staff members?
Proposals
How can I find deadlines for grant programs?
Most federal agencies have posted program deadlines on their agency
website. State, local
and other funders' deadlines can be found either via the Web or by
contacting OSPR's
Preaward Servies Manager, Christine Sell. Internal program deadlines
can be found at:
http://www.csuohio.edu/uored/FUNDING/internal-fs.html.
What assistance is available to help with proposal
writing?
A "Proposal Writer's Short Course" http://www.fdncenter.org/learn/
is an excellent, basic primer on grantwriting. "Grantwriting
Suggestions" by the Corporation for Public Broadcasting http://www.cpb.org/grants/grantwriting.html
is also an excellent basic guide. The OSPR staff can also provide
individual and group training in proposal writing.
What CSU documentation do I need in order to submit a
proposal?
An original and one (1) copy of the following information is required
for CSU proposal submissions.
| 1 | Completed Proposal Transmitted Form (http://www.csuohio.edu/uored/FORMS/PTF_FY2008.xls) with completed Conflict of Interest form for PI and all named Co-PIs REQUIRED |
| 2 | Budget REQUIRED |
| 3 | Budget Justification REQUIRED |
| 4 | Valid Human Subjects approval (forms at http://www.csuohio.edu/uored/POLICIES/irb.html) or Animal Subjects approval (forms at http://www.csuohio.edu/uored/FORMS/AnimalFormw-appendices.doc), IF APPLICABLE |
| 5 | Proposal or Project Abstract REQUIRED |
How far in advance of the deadline does OSPR need the
proposal?
OSPR requires at least five (5) working days prior to the submission
deadline to review the proposal.
Who can help me with my proposal budget?
OSPR Preaward Services staff can assist with budgeting; call x-3625.
What are CSU's government districts?
Congressional: 10 and 11; State: Senate, 21 and House, 10.
(Euclid Avenue splits the District)
What is CSU's IRS Tax Identification Number (also called
EIN)?
34-0966056
What is the University's federal indirect cost rate?
For the period 7/1/03 through 6/30/07, Facilities and Administrative
(F&A) (e.g., Indirect Costs) are as follows:
On campus activities - 59 % of salaries;
Off campus activities - 24% of salaries.
What are the University's fringe benefit rates?
For grants beginning 7/1/06 and beyond
Full-time employees (including staff and academic and administrative
faculty) – 32.25%
(31.15% for federal sponsors)
Part-time employees and faculty in the summer - 18.25%
Student employees - 5.25%
What is the formula for faculty salary in the summer?
Nine month faculty are permitted to receive up to 34.7% of their salary
during the summer.
Who is the CSU official authorized to sign grant
applications and awards (up to $499,999)?
Elizabeth Whippo Cline, Interim Director of Sponsored Programs and
Research.
Who is the CSU official authorized to sign grant
applications and awards for dollar amounts $500,000 and above?
Dr. Michael Schwartz, President
When I have a proposal for a corporation or a foundation,
do I work with OSPR or with the Division of University Advancement?
When the project can be defined as a grant, work through the OSPR. A
grant is defined as a project with goals and objectives with a
deliverable product or service, a defined budget, and a
beginning/ending period. Gifts, scholarships, endowments, and gift
proposals to foundations are handled by the Division of University
Advancement. For more information contact Christine Sell.
What are the "Coordinated Foundations" and how do I
submit proposals to these foundations?
There are five "Coordinated Foundations." Presidential approval is
required to submit to the following foundations:
Cleveland Foundation
Gund Foundation
Martha Holden Jennings Foundation
John P. Murphy Foundation
Kulas Foundation
For questions about proposals to these foundations, please contact
Christine Sell,.
AWARDS AND GRANTS ADMINISTRATION
What documentation is required to establish a grant
account for my funded project?
Two conditions must be met before a grant account will be established,
as follows:
Condition One--Receipt of valid Award Documentation.
Condition Two--Receipt of all Required Documentation.
One item from Column A and all items from Column B are necessary to
establish an account:
| Column A – Award Documentation | Column B - Required Documentation |
| 1 | An Award Letter or check from the sponsor | 1 | A fully executed CSU Proposal Transmittal Form and Conflict of Interest Form |
| 2 | A fully executed Contract from the sponsor | 2 | A Budget for the Award (e.g., Award Budget Form) |
| 3 | A Notice of Grant Award from the sponsor | 3 | A Budget Justification |
| 4 | A fully executed Subcontract with another university | 4 | Valid Human/Animal Subjects approval, if applicable |
| 5 | Memo from Chair, Dean, or Director for an underwritten account | 5 | A copy of the full proposal |
| 6 | 6 | Budget Transfer for Cost-Share (if applicable) |
How do I purchase equipment using my grant funds?
All equipment purchases (items costing $2,500 or more with a useable
life of at least one year), must be made using the "Purchase
Requisition" form, and must be approved in advance of purchase by the
Department of Purchasing Services
Where can I find per diem and mileage rates?
Per diem and mileage rates can be found on the Travel Policy website,http://www.csuohio.edu/controllers/policy_travel.html
How do I make budget transfers on my grant account?
For information on budget transfers, please contact OSPR Budget
Analyst, Teri Kocevar
Where do I get release time and other CSU-internal grant
forms?
Release time and other forms are available on the web at http://www.csuohio.edu/uored/GrantForms.htm