Office of Research

2014-2015 Faculty Research and Development Program - Call for Proposals - Guidelines

Introduction

The Office of Research is pleased to announce a Call for Proposals for the 2014-2015 Faculty
Research and Development (FRD) Program. The CSU FRD
Program has three primary use provisions:

  1. enhance basic and applied research capabilities of the University;
  2. increase the level of federal and industrial research funding received by the University; and
  3. encourage research efforts that are consistent with the Third Frontier Program and economic
    growth in Ohio.

Guidelines from the Ohio Board of Regents (OBOR) encourage that the institutional Research
Incentive funds will be invested in research infrastructure that provides direct support for the
Centers of Excellence and to further the goals of Ohio’s Third Frontier program.

This Call for Proposals describes the FRD Program guidelines and procedures for project
proposals submission.

Eligibility

  1. Full time members of the graduate faculty1 who have regular tenure or tenure-track appointments at the time of application are eligible to apply for FRD funding. Faculty members on professional leave are also eligible; however, FRD funds cannot be used to augment professional leave salary.
  2. Temporary, visiting, adjunct faculty, postdoctoral research associates or fellows are not eligible, nor are faculty who are currently members of the University Research Council.
  3. Past FRD award recipients are eligible to apply if:
    • It has been three years since the end date of their previous award;
    • An external proposal was submitted based on the prior FRD award; and
    • The results of the prior award were published.
  4. A faculty member can participate in only one FRD proposal as a PI or Co-PI.

1Under the revised guidelines for graduate faculty membership, effective spring 2014, applicants must have Level I Membership. Faculty who have regular graduate faculty status with terms that have not yet expired (under the previous guidelines for graduate faculty membership) are eligible.

FRD Award Terms and Conditions

  1. Acceptance of an FRD award signifies the recipient’s intent to continue as a regular faculty member at CSU during the one-year duration of the grant and the faculty member’s obligation to submit a proposal to an external funding agency within 24 months of award inception.
  2. The FRD award period is 12 months from the date of official notification and authorization to expend, and it is fully expected that awardees will conform to the timelines presented in the FRD submission. All unexpended grant funds at the end of the award period will revert to the FRD fund. A one-time no-cost extension of no longer than six months may be approved only in exceptional cases, and must be requested no later than August 31, 2015. There is no guarantee that a request will be approved. Consequently, it is in awardees’ best interests to avoid requesting an extension and ensure that all funds are expended 12 months from the date of official notification.
  3. All required certifications to include, but not exclusive to, Human Participants or Animal Subjects, Hazardous Materials use and the like must be provided to SPRS prior to beginning work.
  4. The Office of the Vice President for Research reserves the right to disseminate funded proposals and to publish proposal abstracts. If the proposal contains confidential or proprietary information, the applicant must indicate so on the Cover Page and mark those sections in the proposal. Those sections will not be shared, distributed, or released to the public.
  5. A final report must be sent via e-mail as a pdf-formatted attachment to
    j.yard@csuohio.edu AND c.mclennan@csuohio.edu no later than 60 days after the
    end date of the FRD award. The report should: (1) include a summary of major findings and copies of all papers or publications resulting from FRD support, and (2) list of sponsors to which a funding request either was submitted or will be in the near future. Any publication resulting from the FRD must carry an acknowledgement that the project was conducted with support from Cleveland State University’s Faculty Research Development Program.
  6. Awards must be expended for the purposes as described in the proposal and in accordance with the proposal budget and applicable University regulations and procedures. If changes in the scope of work or budget are necessary, the Office of Research should be contacted to request prior approval. All equipment purchased with FRD funding becomes the sole property of the University and is assigned to the awardee’s primary department.

Proposal Preparation Guidelines

The required format for proposals is as follows:

  • Cover Page - Available for download on Office of Research website; secure appropriate signatures.
  • Abstract - One-page outline of research suitable for public reports; identify what area of the Third Frontier or Ohio Center of Excellence this project is addressing and identify potential internal/external collaborations.
  • Project Description - Summarize, using language that can be understood by non-specialists, such as faculty members in other departments, your research question, theoretical foundations, existing literature, empirical facets of the research (if applicable), and the significance of the eventual project that the FRD grant will help to develop. Comment on the plan for potential
    commercialization or economic impact of project outcomes. Be sure to distinguish between the FRD-seeded research and the eventual project for which you will obtain external funding. Excluding references, the description may be no more than five (5) single-spaced pages with a minimum font size of 12 points on 8 ½" × 11" paper with 1” margins.
  • Budget and Justification – FRD grant awards are generally between $15,000 and $25,000; one (1) page maximum.
  • Plan for Obtaining External Funding (Appendix A) - Describe your plan for obtaining external funds, including: a) what funding agency or industry you will approach, and why; b) what contact you have already had with these agencies or industrial partners, if any; c) when you expect to apply for funding; d) the expected scale of the eventual project; and e) how the
    activities funded by the FRD grant will help to attract further external support. List current or pending grant applications that are related to the project, including funds requested or received from sources both internal and external to Cleveland State University. The maximum length for Appendix A is one (1) single-spaced page.
  • Listing of External Proposals (Appendix B) - List all external proposals submitted in the past five years and their status (no page limitation).
  • Certification Letters (Appendix C) - This Appendix should contain certification letters as required by FRD guidelines. For example, if released time is requested, the application must include a letter from the Department Chair, co-signed by the Academic Dean, which describes the teaching load policy in the academic unit, how that policy impacts the applicant, and the
    replacement costs pertaining to the release-time request.
  • Curriculum Vitae - For each PI and Co-PI, an abbreviated curriculum vitae (maximum two pages) that includes the most significant journal publications within the last five years only.

Review Process

FRD proposals will be reviewed and ranked by the University Research Council. The AY 2014-15 FRD Evaluation Form that will be used by the University Research Council is provided below. With faculty reviewers from across many different fields across the University, the proposal should be written in plain English that is clear and unambiguous so that the proposal is understandable to readers completely outside the discipline. Nonetheless, the intellectual underpinnings of the
research should be clear.

The FRD program is not a small grant program. Grants will not be awarded to proposals that request funding for a stand-alone project (that is, a project that is not intended to build towards the development of a subsequent research proposal), which does not describe plans for obtaining external
funding, or that poorly justify their budget.

Allowable Costs

Allowable expenditures are direct costs normally applied during the conduct of sponsored research, including salaries, consultant fees, equipment, well-justified domestic travel required for the conduct of research, supplies, and other direct costs. The following points should be noted:

  • Faculty, student, and technician salaries (and associated fringe benefits) may be charged to the FRD Program. Up to one month of faculty summer salary may be requested. If release time for the academic year is requested, the budget must identify the part-time faculty replacement cost (including fringe benefits) and a letter from the Chairperson of the Department, co-signed by the Academic Dean must be submitted. If a graduate research assistant stipend is requested, it will be
    necessary to provide documentation of other source for tuition/fees.
  • FRD funds cannot be used for international travel or for developing instructional materials or for supporting work leading to any academic degree for the applicant. Tuition grants and fees are not allowable under the FRD Program.

Timetable

Date Material(s) Due
March 07, 2014 Proposal submitted to the Dean for review and signature
March 21, 2014 One electronic PDF file of the proposal (with all its components,
including cover page with signatures) is due no later than
5:00pm, sent via e-mail as a single pdf-formatted attachment to
j.yard@csuohio.edu AND c.mclennan@csuohio.edu
April-May 2014 Recommendation by the University Research Council and approval by the Vice President of Research
September 1, 2014 - August 31, 2015 Research projects
November 1, 2015 Final report due to j.yard@csuohio.edu AND c.mclennan@csuohio.edu

Questions concerning the 2014-2015 FRD Program should be addressed to Joy Yard,
687-9364, j.yard@csuohio.edu, or Conor McLennan, 687-5171, c.mclennan@csuohio.edu.

Click here for a printable PDF version of these guidelines.