The University's official refund schedule has been updated to provide support and consistency to the University's academic add/drop policy. Effective with the Spring 2010 semester, a 100% refund will be granted through the first two weeks of class for regular Fall and Spring semesters. Refunds during week three are prorated at 50% and during week four are prorated at 25%. Exceptions to this published refund policy will not be considered. The refund schedule for the individual Summer sessions is prorated based on the session length. Click here for the full refund schedule. Students enrolled in alternatively scheduled classes (ALT) should note that the refund schedule for each ALT class is pro-rated individually based on the length of the individual course.

Students who officially withdraw from courses may be eligible for a percentage refund of tuition and certain fees only during the first four weeks of a term. Students can withdraw from their courses on-line through CampusNet during the drop period assigned for the specific course, please note that the drop period is much longer than the University's refund period. Also, be aware of the hours of availability of CampusNet routine maintenance is conducted from Saturday at 6pm to Sunday morning at 10am. Failing to attend class will not relieve you of your financial obligation to the university, even if you have not yet paid your full tuition bill. Completing your withdrawal in accordance with the refund schedule below may eliminate or reduce your financial obligation to the University.

Students receiving grants, loans, or scholarships should be aware that these funds are credited directly to your university student account and applied toward your University expenses. If your financial aid exceeds the total amount billed to your account, the residual aid will be refunded to you. Refunds will be processed automatically for students registered in at least six credit hours. Financial aid recipients who are registered part time or taking a combination of regular on-campus and Continuing Education credits will receive a refund once final registration is confirmed. Changes to your academic schedule (both adds and drops) during the refund period will delay the disbursement of any financial aid overaward.

Please note that an academic petition to withdraw late from a class does not impact the refund schedule.

Your financial aid for the semester is finalized based on your enrollment as of the 60% completion period for the semester. Withdrawals occurring prior to the 60% completion date will result in the recalculation of aid eligibility and the return of ineligible aid to Federal or State agencies. This may result in the student owing a balance to the university. It is the responsibility of the student to officially withdraw from classes during the appropriate refund periods to receive a refund or credit.

If a credit balance is refunded, and subsequent charges are posted to your student account, those charges must be paid immediately.

The following fees are non-refundable: registration fee, orientation fee, UPass fee, late fees, billing service fee(s), collection fee(s), returned check fees.

Please note the following:

• The official date of withdrawal is the date the course change is presented to the Registrar's Office, not the date you inform an instructor. Your withdrawal must be submitted online. This will be the basis for computing your refund.
• Withdrawing from a course does not automatically carry with it the right to a refund.
• The failure to attend classes due to business or personal reasons does not change the refund schedule.
• Courses that are cancelled by Cleveland State will be refunded at 100%.
• Refunds will be issued approximately three weeks from the department processing date.
• Refunds for courses that do not fall into the regular session are prorated based on the course length and the official date of withdrawal. Refund Schedule for Alternatively Scheduled Classes.
• Failing to attend class will not relieve you of your financial obligation to the University, even if you have not yet paid your full tuition bill.
• Cleveland State does not have a policy that supports "swapping" or "trading" classes that are of the same credit hours. There is no cost adjustment granted for adding and dropping courses of similar credits. This includes adding and dropping the same course with different sections.

The specific dates of the refund schedule are published each academic term and are available online. Failure to be aware of these dates is NOT grounds for a refund. An advisor's recommendation to change your course schedule is only a recommendation. It is a student's decision to add or drop a course. Students should be cognizant of the financial ramification of their decisions.

Occasionally, extraordinary circumstances may require Cleveland State University to consider making an exception to its standard refund policy. Cleveland State may make an exception to its refund period policy ONLY under one (1) of the following circumstances:

1. Medical emergency or medical condition, documented by a medical doctor or hospital, which prevents the student from completing the semester. The medical emergency or medical condition must occur after the start of the semester for which the refund is requested. Pre-existing medical emergencies or medical conditions are not grounds for a refund. Refunds for the same or a similar medical condition will only be granted once during a student's academic career at Cleveland State.
2. Death of the student, parent, spouse, child or sibling. An official death certificate and evidence of the familial relationship between the deceased and the student must be provided.

All requests must be received within 45 days of the last day of the semester for which the refund is being requested. Late requests will not be considered. If the reason for requesting a refund falls into one of the categories above, the student must complete an Emergency Tuition Adjustment Form. Please note that if tuition was paid through financial aid, a refund is NOT given to the student. Funds are returned to the lender to reduce the student's financial debt.

If the student is requesting a refund because of a medical emergency or medical condition, a licensed physician or hospital must also sign the form. The student must complete, sign and submit the form and submit all requested documentation to:

Emergency Tuition Adjustment Committee
Cleveland State University
2121 Euclid Avenue KB 1305
Cleveland, OH 44115-2214

The committee meets twice a month and students are notified via email of the committee's decision. All decisions of the committee are final.

Students who receive military orders indicating they have been called to active duty and will not be able to complete the current semester should contact the Registrar's Office or Campus 411 to provide the necessary documentation related to their deployment.

Cleveland State University's Refund Schedules

• Fall 2011
• Spring 2012 new **
• Summer 2012 new **

• Refunds for dropped courses are made according to the University's refund schedule. Refunds (drop credits) are based upon the date you drop your class or classes. There are no exceptions to this published refund schedule.
• Dropping classes may reduce your financial aid award.
• An approved petition for a late withdrawal does not affect the refund policy of the University.

Stale Dated Refund Checks

Refund checks should be cashed promptly. Checks not cashed or deposited within 180 days are considered stale dated. Cleveland State University is subject to Federal regulations which require us to return stale dated refund checks to the federal program which generated the refund. A stale dated refund check originating from Federal funds will be voided and the funds returned to the Federal government. Cleveland State will not be able to re-issue these funds to a student. Please contact our office before attempting to deposit or cash any refund check that is older than 180 days.