A No-Cost Extension (NCE) extends the project end date of a sponsored Project ID (“account”) without additional funding. An NCE request is generally from 1 to 12 months past the current end date for a Project ID. An NCE is not utilized when a project has future, pending funding.
While sponsors expect Principal Investigators (PI) to complete projects by the stipulated end date, occasionally extra time is needed. A no-cost extension gives the PI extra time to complete the existing scope and objectives of the project without additional funds being provided by the sponsor. Although requests may not be made for the sole purpose of spending remaining funds, you may expend remaining funds during the no-cost extension period. An NCE request may require the University to receive prior approval from the Sponsor (external) while some can be made with only University (internal) approval. The level of approval, external or internal, depends upon the type of grant or contract and the Sponsor’s specific policies for that mechanism. The Office of Sponsored Programs and Research (OSPR) will determine if an NCE request requires Sponsor approval.
During the NCE period, all compliance approvals (e.g., human or animal subjects) must remain current unless that phase of research is completed.
Upon receipt of a completed and signed IPAF, OSPR will review the request and determine if the Sponsor must be contacted. OSPR will submit this request to all Federal or Federal flow-through Sponsors. For non-Federal projects, OSPR will determine which party (PI or OSPR) will contact the Sponsor. In all cases, the request will be coordinated with the PI who may have to provide additional justification (see below). Until Sponsor approval is received, the NCE request will not be processed and spending should not occur past the existing end date.