Below, you will find questions that are relevant to Sponsored Programs & Research Services. If your question is not answered or you would like more information on a topic, please contact one of our staff members.
1. What are your office hours and where are you located?
Office hours are 8:00 a.m. to 5:00 p.m, Monday through Friday.
SPRS is located in the Parker Hannifin Hall, 2nd Floor, 2258 Euclid Avenue.
2. What is the contact information for your office?
Sponsored Programs and Research Services
Cleveland State University
2121 Euclid Avenue, Parker Hannifin Hall, 2nd Floor
Cleveland, Ohio 44115-2214
3. Who are your staff members?
|Assistant Director||Diana Dubinskyfirstname.lastname@example.org|
|Senior Accountant||Barbara Miller-Willisemail@example.com|
|Senior Accountant||Beverly Freemanfirstname.lastname@example.org|
|Administrative Coordinator||Bernidean Strongemail@example.com|
1. How can I find deadlines for grant programs?
Federal Funding Opportunities can be found at http://www.grants.gov. Most federal agencies have posted program deadlines on their agency website. State, local and other funders' deadlines can be found either via the Web or by contacting OSPR's Assistant Director, Diana Dubinsky.
2. What assistance is available to help with proposal writing?
3. What CSU documentation do I need in order to submit a proposal?
The following information is required for CSU proposal submissions:
4. How far in advance of the deadline does SPRS need the proposal?
The SPRS must receive the proposal, submission-ready, at least five (5) business days prior to the submission deadline to review the proposal.
5. Who can help me with my proposal budget?
Your College Fiscal Officer or Department Administrator can assist. In addition, Diana Dubinsky, Assistant Director, SPRS can assist with budgeting.
6. What are CSU's government districts?
See our Fact Sheet.
7. What is CSU's IRS Tax Identification Number (also called EIN)?
8. What is the University's Indirect Cost (a.k.a. "Facilities and Administrative" or "Overhead" or "F&A") Rate?
For current rates, see our Fact Sheet.
For most Federal projects, the base is Modified Total Direct Costs (MTDC). This includes all costs with the exception of:
The other most common cost base type is Total Direct Costs (TDC). This simply means that all costs are in the base (and therefore subject to the indirect cost percentage).
9. What are the University's fringe benefit rates?
For current rates, see our Fact Sheet. For budgeting purposes, these rates can be increased by 0.5% each budget period.
10. What is the difference between a Gift and a Grant?
Private funds supporting specific research projects may be categorized as gifts or grants depending upon the conditions of the award. In general, a gift is awarded irrevocably by an individual or organization to the University without specific expectations and without contractual obligations imposed upon the University. This means there is no specific work plan, reporting requirements, specific budget, or project dates. A grant mechanism, however, binds the University to a specific task (scope of work or proposal), terms and conditions, project dates, budget, and reporting requirements.
11. When I have a proposal for a corporation or a foundation, do I work with SPRS or with the Division of University Advancement?
When the project can be defined as a grant, work through the SPRS. A grant is defined as a project with goals and objectives with a deliverable product or service, a defined budget, and a beginning/ending period. Gifts, scholarships, endowments, and gift proposals to foundations are handled by the Division of University Advancement. For further information regarding a potential gift, please contact Julie Rittenhouse, Director, Corporate and Foundation Relations, in the University Advancement office.
12. What are the "Coordinated Foundations" and how do I submit proposals to these foundations?
The five "Coordinated Foundations” are:
Proposal submission to these five foundations is coordinated by the Division of University Advancement which must review them before SPRS is involved. SPRS will not review any proposals to these foundations without evidence of Advancementís prior approval (which may involve Presidential approval). If you plan to submit a proposal to one of these foundations, please contact SPRS well in advance for guidance.
1. What documentation is required to establish a grant account for my funded project?
Two conditions must be met before a grant account will be established, as follows:
One item from Column A and all items from Column B are necessary to establish an account:
|Column A - Award Documentation||Column B - Required Documentation|
|An Award Letter or Check from Sponsor||
|Original, Fully-Executed Proposal Transmittal Form|
|A Fully-Executed Contract from Sponsor||
|Conflict of Interest Form|
|A Notice of Grant Award from Sponsor||
|A Fully-Executed Subcontract with another university||
|Fully-Signed IPAF for an Advance Account||
|IRB/IACUC Approvals (as required)|
2. How do I purchase equipment?
All equipment purchases (items costing $2,500 or more with a usable life of at least one year), must be made via the Department of Purchasing Services at CSU.
3. Where can I find per diem and mileage rates?
Please visit the website of the Controller's Office.
4. How do I re-budget funds in my sponsored program account?
Please visit our Policies page. Scroll to the bottom for the relevant procedure and required IPAF form.
5. Where do I get Release Time and other CSU-internal sponsored program forms?
Please visit our Forms page.