Cleveland State University

Curriculum Conversion

Contact Information:

For courses, programs, majors, or exemptions: Bill Kosteas, Chair of UCC (

For eSubmission training and support: Kevin Neal, Associate Registrar ( Phone 687-3608

For student advising, transition plans, other issues:
Teresa LaGrange, Vice Provost for Academic Planning (

Curriculum Conversion

Cleveland State University is engaging in a campus-wide conversion of its undergraduate curriculum. The changes will mean that most (not all) General Education courses will be 3 credits instead of 4; many (not all) courses in the undergraduate catalog will also be 3 credits instead of 4. Most undergraduate degrees will require a maximum of 120 credits to graduate. Some programs will require more due to disciplinary or accreditation standards for the curriculum. This page is intended to provide updates and information for faculty members, staff, and advisors who will be involved in the conversion process. Policies, guidelines, examples, degree maps, and progress reports will be posted here as they become available.

Information for Faculty

Instructions for faculty, requirements for TAG syllabi, and a draft timeline are provided below. Updates and additional information will be added as they become available. A link to the Electronic Submission website is provided below. Faculty can use it to submit all proposals electronically; proposals will automatically be sent to the next level of approval once they’ve been reviewed and approved. Submissions should be made according to the guidelines provided in the instructions below; please read them and/or review the PowerPoint presentation to ensure that the appropriate supporting documents are submitted with your proposal. Further information, including conversion guides, course equivalencies, and major and minor checklists, will be posted on this page as the university proceeds with the implementation process.

NOTE: Internship and clinical courses are exempt from converting to the 3-credit hour course standard. Since these courses are not offered during normal course blocks and are traditionally completed off campus, the Provost’s office and the UCC concur that these types of courses are automatically exempt from the 3-credit hour course standard. Departments do not need to apply for an exemption for these courses. The automatic exemption applies to any course which fits this description, including: internships, clinical courses, field study, student teaching, independent study, Honors research, Honors thesis.

List of UCC-Approved Exemptions


Instructions for using Online Submission System

The information below summarizes the instructions for submitted undergraduate courses through the online system. For more detailed instructions, please click on the full document linked on this page.

Please note:These instructions apply to submissions for undergraduate courses only – any changes to graduate courses should go through the normal paper process.

Procedural Overview

  • The Office of the University Registrar will supply the Dean’s office in each college with a list of their currently active courses In Excel spreadsheet format. These lists will be circulated to each department for review.

  • Departments must review the list of courses and:
    • Prepare course proposal packets for new and revised courses
      • Assemble one packet for general education courses and one packet for other courses (For additional information about TAG courses, refer to the more detailed instructions posted as a link below)
      • Proposal packets must be submitted in .PDF format. Depending on the number of courses a department is revising/adding, this file may contain many pages
      • You can create the single .PDF file either by using the combine option under the File tab in Acrobat Pro (preferred), or by compiling the hard copies and scanning them to a PDF.
      • Do not submit one course proposal packet for each course!
      • You do not have to include courses that you are not making any changes to in your course packet (they will be listed in your course spreadsheet)
    • Update the course spreadsheet with changes/additions as appropriate

  • Departments will make two submissions:
    • First submissionGeneral Education courses
      • This submission should include all revised/newly created general education courses (including WAC, SPAC, and Capstone courses). The .PDF file should be labeled <departmentname_gened>
    • Second submissionOther courses
      • This submission should contain all other revised/newly created courses. The .PDF file should be labeled <departmentname_other>
  • For each submission, departments must submit two electronic files for review:
    • Course proposal packet – each course proposal packet must be submitted as a single .PDF file and should include:
      • recent/current syllabus (for existing courses)
      • brief description of the planned changes for each course (for existing courses)
      • new syllabus (for new courses only)
      • brief cover memo listing all of the courses submitted, split up into new and revised (recommended)
    • Updated course spreadsheet – in Excel format


Curriculum Conversion Documents

E-Submission Information:

BasicCalendar (V7)

Submission process:

Power Point

Instructions - PDF Version

Instructions - Word Version

Link to online submission form

Preparation and Submission Guidelines

Updates on the Conversion process, policies, and timeline will be posted on this page as they become available.

engaged learning
Mailing Address
Office of Academic Planning
Cleveland State University
2121 Euclid Avenue, AC220
Cleveland, OH 44115-2214
Campus Location
Parker Hannifin Admin. Center 220
2300 Euclid Avenue

Phone: 216.687.5324
FAX: 216.687.5372

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