Cleveland State University

Information Services & Technology

Project Planning Methodology

Information Services and Technology makes use of the following project management methodology in categorizing and estimating projects.   Below are the Basic Principles, Project Definitions, Phases of Development Project Management and the Development Project Guidelines for each Phase.

  Basic Principles

  IS&T Development and Support Activities can be:
 
      • Planned
      • Controlled
  President and Senior Staff has Responsibility
 
      • Sets level of IS&T Resources
      • Determines Relative Priorities
      • Approves Coordinated Plans
  Faculty, Administration and Staff
 
      • Identifies, Defines, Sponsors, Justifies


  Project Definitions

  Support (Maintenance) Projects - Less than $100,000 or Regular Scheduled Events
 
      • Modifications
      • Production Support
      • Managed "statistically" with a backlog
  Development Projects - Greater than $100,000
 
      • Managed discretely, Scheduled in detail with a task plan and resource assignments


  Managing Development Projects

PLANNING

AUTHORIZATION

IMPLEMENTATION

“Wish List”
Planning Segment Requests

  • Jointly prepared by IS&T and Requestor
  • Estimates +/- 50%

IS&T Develops Plans

  • Short range alternatives
  • Long range alternatives

Presidents Staff Sets Priorities

Update Plans During the Year

  • Change in Priorities
  • New Projects, High Priority
  • Change in Resources
  • Project “Slippage”

Identify

  • Detailed Functional Requirements
  • Multiple Alternatives
  • Required Faculty Staff Resources

Refine

  • Estimates +/- 20%
  • Project Plan
  • No task over 80 hours
  • IS&T and Customer / Client Tasks Identified
  • Costs / Value (Lifetime)
  • Risks
  • Communication Plan
  • Strategic Value

Produce Formal Management Report

Funding

Technical Specifications

In-House / Purchased Solution

Testing / Piloting

Documentation

Communication

Training

Implementation to Production

Production Monitoring




  Development Project Guidelines

Planning
Authorization
Implementation

% Accuracy

+ / - 50%

+ / - 20%

+ / - 20%

% Effort

2 – 5%

15 – 20%

75 – 80%

% Cumulative Effort

2 – 5%

20 – 25%

100%

 



 

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