Cleveland State University

Institutional Research & Analysis

September 5, 2003

News: Definition of Employment, Instructional and Student FTE of Academic Departments

The Office of Institutional Research publishes data in documents, such as the CSU Factbook Enrollment Report, that use terms that may be unfamiliar to the reader. The document presented below provides the working definitions of these terms as well as examples to further illustrate their use.

Faculty Full-Time Equivalent (Faculty FTE)

Faculty FTE is a measure of work expended or courses taught by faculty in the academic area. There are two types of faculty FTE:

Employment FTE (EFTE)
The full-time or part-time status of faculty is defined by contract. A full-time faculty member is generally equal to 1 EFTE. In other word, all university employees with a full-time status also equal to1 EFTE.

Instructional FTE (IFTE)
The Instructional FTE is assigned to only employees who teach. It can be described as a measurement of the teaching load of faculty in a given term. Instructional FTE is intended to measure the teaching duties of all faculties and instructors of record. This concept is particularly useful in allowing several part-time individuals to be equated to an equivalent number of full-time individuals. The full-time or part-time status of faculty is generally defined by contract. Full-time faculty equal 1 EFTE. Part-time faculty appointment fractions are accumulated to an equivalency of full-time appointments. For example, an instructor teaching one 3 credit hours course will have 3/12=.25 IFTE provided 12 hours is a full-time teaching load for the faculty (may vary between departments and colleges). IFTE does not reflect any assignment for advisement, committee work, publishing or research which are included in the job duties of faculty. Therefore, any IFTE data should be interpreted with limitations in mind, since the amount of time and energy devoted to other instructional tasks are not accounted for. Generally a chairperson will have .5 or .33 IFTE because of his/her split duties between teaching and administration.

For an example, see FTE of Fall Teaching Faculty in the latest CSU Factbook

Student Term Full-Time Equivalent (Student Term FTE)
Student Term FTE is a unit of measure derived from the Student Credit Hour (SCH). Generally, 1 Term FTE is equivalent to 15 student credit hours (established by the Ohio Board of Regents):

Student Term FTE = SCH/15

For an example of this, see Fall Enrollment Trends in the latest Factbook.

Student Credit Hours (SCH)
SCH is the sum of the credits that students generate, regardless of their full or part-time status and is registered and paid for the term. It is equal to the product of Credit Hours by Enrollment:

SCH = CRS * HC ENR

For an example of this, see Total Student Credit Hours in the latest Factbook.

Credit Hours (CRS)
Credit Hours refer to the number of credit hours awarded through the course in progress toward a degree, certificate, or other formal award including remedial courses.

Headcount Enrollment (HC ENR)
HC Enrollment is the number of students in the section of a course. According to university policy, anyone registered and paid for credit courses, regardless of full-time or part-time status, is included.
For an example of this, see Fall Enrollment Trends in the latest Factbook.
Note: Student Full Time Equivalent is different from Student Full-time Load. Full-time load means any student taking 12 or more credit hours in undergraduate level and 9 credit hours in graduate level (may vary between departments and colleges) in a given term.


Student/Faculty Ratio (S/F)
One way of measuring instructional workload is comparing the number of faculty members with the number of students. The Student /Faculty Ratio is calculated by dividing the Student Term Full-Time Equivalent (Student Term FTE) by Instructional Full-Time equivalent (IFTE) for the term:

S/F = Student Term FTE / IFTE for the Term

An example of this data is available in the Factbook in the FTE of Fall Teaching Faculty table.

Annualized FTE
The Annualized FTE is calculated as the sum of annual student credit hours divided by 30:

(Summer SCH + Fall SCH + Spring SCH)/30

For example,
AY 2003 Annualized FTE = (Summer 2002 SCH + Fall 2002 SCH + Spring 2003 SCH)/30


CIP Code
The Classification of Instructional Programs (CIP) is developed by U.S. Department of Education’s National Center for Education Statistics (NCES), which classifies education program descriptions and titles at the secondary and postsecondary. For more detailed definition and descriptions of postsecondary education programs, please see the CIP Code Guide published by the National Center for Education Statistics.


If you have questions or need more clarification on these terms, please contact Hasina Khanom.

Hasina Khanom
Research Analyst

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Mailing Address
Cleveland State University
2121 Euclid Avenue, AC 220
Cleveland, OH 44115-2214
Campus Location
Parker Hannifin Administration Center
AC Room 220
2300 Euclid Avenue
Phone: 216.687.4700
Contact
Thomas R. Geaghan
Director of Institutional Research
Phone: 216.687.4745
t.geaghan@csuohio.edu
Technical Contact
Eric Brown
Phone: 216.875-9690
e.r.brown21@csuohio.edu


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