Immediately upon becoming aware of property loss or damage, employees should notify the Department of Environmental Health and Safety. EHS representatives shall visit the site, secure photographs if applicable, and facilitate and on-site visit by an insurance adjuster. The adjuster may provide an initial estimate for repair and or replacement.
It is the goal of Environmental Health and Safety to provide services in the area of insurance claims management so that departments receive reimbursement on approved claims in a timely manner. We request your assistance in achieving this goal by asking employees provide complete and accurate documentation in order to expedite the claims process. Incomplete and or missing documentation may delay your claim.
The following process has been developed to assist Cleveland State University employees in preparing the necessary documentation for filing an insurance claim for University-owned property.
Beginning September 1, 2010, a CSU Property Loss Claim Form must be completed and submitted to EHS no later than ninety (90) days following the date of discovery of the loss. Forms received after this date will not be processed/considered.
Download: CSU Property Claim Form
To expedite processing, employees are asked to provide EHS with the following documentation:
DO NOT DISCARD damaged property until authorized to do so by EHS.
Guidance on filling out the CSU Insurance Claim Form
Departments may incur initial replacement or other costs. Upon satisfactory repair and/or replacement, the insurance company will issue a check to the University, less any applicable deductibles, to cover cost of property loss/damage. Once payment is received from the insurance company, affected departments may provide the Controller's Office with an account number so a budget transfer can be made to cover replacement and/or repair costs incurred by the department.