Exams for students with disabilities are often administered in the ODS. This is at faculty discretion. If you prefer to proctor your own exams, please feel free to do so, keeping in mind the needed accommodations. ODS does not recommend that faculty substitute take-home exams for regular classroom exams. Students are asked to remind faculty when they will be taking an exam in the ODS so that the exam can be sent to us for proctoring. The ODs does not pick-up exams. Please send or deliver the exam to the ODS with the ODS Exam Details Form.
Exams can be sent by e-mail or dropped off at the ODS. Please DO NOT send exams through Campus Mail. exams sent through Campus Mail usually do not arive before the students need to take them. it If you choose to e-mail exams, please send to email@example.com. Exams will be returned to your department in a sealed green envelope with the signature of an ODS staff person on the seal. We return the test to you as soon as we possibly can.
To preserve the integrity of your exam, we require professors to fill out an Exam Details Form with the students name, exam Date, exam Time, and special conditions. Special conditions include a time limit, open book or notes, and special instructions not clearly written on the exam. If these are not specified we will assume that standard conditions should be used. We assume that a test would be completed in the time frame of the class. With a student who receives extended time that would usually give them the class period plus one half of the class time. Copies of the ODS Exam Details Form are below.
Most exams are simple paper pencil tests. If your test involves the use of special equipment or access to the internet please contact Jerry Gillinov, at 216.687.2015 or e-mail him at firstname.lastname@example.org, to notify us of the exam requirements and to make sure that we have the appropriate facilities.
If you are administering an exam online through a system like Blackboard and the student is eligible to receive extra time the online test needs to be configured to do this. E-learning has an article titled Extend Assessments for Only One Student that explains how to do this. Other systems will have directions to do this in their Help or Support information under keywords like "disability" or "accommodation". Any tests issued online must be accessible to the technology that a student with a disability uses or an accessible alternative will need to be created. For more information contact the Assistive Technology Specialist at 216-687-2015.
Some students may require more frequent breaks during exams. These arrangements can be made individually between the student and the faculty member. If this will be overly disruptive to the rest of the class, arrangements can be made for either a separate time or to take the exam in the ODS office.
For math exams please forward them to the Office of Disability Services at least 3 days in advance of the exam. Blind students need the math tests translated into a special format, either MathML or Braille Nemeth, and this takes significant time to create.