College of Graduate Studies

Contract FAQ's (Frequently Asked Questions)

General Questions

Messages/Errors during Data Entry

Messages/Errors during a Save

Messages/Errors during a Submit for Approval

General Questions

  • How do I get into PeopleSoft?
    Access to PeopleSoft is are at: Click Here
  • Where can I find the Tuition & Fees?
    The Tuition and Fees Charts are listed on the Office of Treasury Services web pages at: Click Here

  • Where can I find the Tuition Grant Chart for a Semester?
    The Tuition Grant Chart are at: Click Here

  • What is the Minimum Stipend for a Semester?
    The Minimum Stipend Chart can be found at: Click Here

  • Where can I find the Pro-Rating for Stipend/Taxable Wages for a Semester?
    The Pro-Rating Chart are at: Click Here

  • Where can I find the Pay Dates?
    Pay Dates Chart can be found at: Click Here

  • Where can I find the Procedures and Guidelines for a Graduate Assistant or Tuition Grant?
    The Procedures and Guidelines are at: Click Here

  • What does this email mean?
    GA Contract Number ### Has Been Waived
      a contract for the student listed has been waived by Graduate Studies for A GPA to low or enrolled for less than 8 credit hours. You may proceed with this contract.
    GA Contract Number ### Has been submitted
      A contract for the student listed has been submitted.
    GA Contract Number ### Requires Your Approval
      A contract for the student listed requires your approval. You must signon to PeopleSoft and review your worklist to approve/recycle or deny.
    GA Contract Number ### Requires Your Attention
      Contract Number ### now has Enrollment Hours at or above the Contract Hours.
    GA Contract Number ### Requires Your Attention
      Contract Number ### now has a valid I-9 on file.
    GA Contract Number ### Has been Denied
      An Approver of the contract has denied this contract, please see the comments on the Grad Approval tab of the Grad Hire page.
    GA Contract Number ### Has been Recycled
      An Approver of the contract has recycled this contract, please see the comments on the Grad Approval tab of the Grad Hire page.
    GA Contract Number ### Has Been Signed
      a contract for the student list has been signed.

    To see the workflow of the emails sent Click Here


Messages/Errors during a Data Entry

  • G.A. has < 8 cr hrs
    This error can be waived only by the Graduate College Dean. You must contact the College of Graduate Studies for approval.

  • GPA too low
    This error can be waived only by the Graduate College Dean. You must contact the College of Graduate Studies for approval.

  • Invalid value -- press the prompt button or hyperlink for a list of valid values
    This is not a vaild student - student must be a degree seeking Graduate or Law student

  • Taxable Wage Total cannot be less than Credit Hours x 180
    Lower the Credit Hours or increase the Taxable Wage total. The taxable wage is based on the number of Contract Hours x 180 upto a maximum of $1200.

  • You have entered a percentage for 'Other' - please provide justification in Duties
    A percentage for 'Other' must be justified since it does not fall into the Research/Professional Development or Teaching Assistantships categories.
    Please provide justification for this percentage in the Duties. You can contact the College of Graduate Studies if you have any questions.

  • Number field format error: Please re-enter using the proper format.
    This field allows only the entry of numbers.


Messages/Errors during a Save

  • I-9 Location doesn't exist for this student - This contract can not be submitted until the student turns in a I-9 form.
    Upon each Save an email is sent to the student stating: You are required to complete your I-9 form, the Homeland Security from, and any other necessary employment paperwork before your contract can be issued. Please contact your hiring department to complete these requirements.

  • Contract Hours exceeds Enrolled Hours - This contract can not be submitted until the student enrolls for Credit Hours greater than or equal to the Contract Hours
    Upon each Save an email is sent to the student stating: Your contract cannot be issued until you enroll for more hours. You are not currently enrolled in enough hours to fulfill your contract obligations. Your contract will not be issued until you meet this requirement. Please contact your hiring department when you have met this requirement.

  • I9 ends before contract:
    Upon each Save an email is sent to the student stating: Your I-9 will expire before the end of your contract: You will not be able to work or be paid beyond your I-9 expiration date. To extend your I-9 expiration date, please contact your hiring department for assistance.

  • Term in Progress - The contract Begin Date has been set to the date the contract was entered, not the Term Begin Date
    This is a warning that the contract will be listed in Payroll with the Contract start and end date listed on the GradHire page.
    Please enter the correct Contract Start Date and End date on the Grad Duties page.


Messages/Errors during a Submit for Approval

  • Contract already exists (20000,178)
    A contract already exists for this student for this term and are you sure you want to submit this contract. A Supercede for a contract is fine.
  • Term In Progress. (20000,188)
    This is a warning that the contract will be listed in Payroll with the Contract start and end date listed on the GradHire page.
    Please enter the correct Contract Start Date and End date on the Grad Duties page.
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Mailing Address
Cleveland State University
2121 Euclid Avenue, PH 227
Cleveland, OH 44115-2214
Campus Location
Parker Hannifin Hall, 227
2258 Euclid Avenue
Phone: 216.687.9370
Fax: 216.875.9933


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