with the Family Education Rights and Privacy Act (FERPA) of
1974 Cleveland State University has established the following
to Student Records
University policy permits students to inspect their educational
records.† A student wishing to see his or her records may do so
in the University Registrarís Office, Keith Building room 1414.†
The University is generally prohibited from sharing student record
information with third parties unless the student grants permission
in writing to do so, or in response to a court order or subpoena.
to Review Records
Cleveland State University have the right to review educational
records that consist of official records, files, and data directly
related to them that are maintained by a University department,
college or office.† Personal files maintained by faculty or staff
are excluded from coverage under this policy.
counseling records maintained by professional or paraprofessional
physicians or counselors that may be used in treatment or counseling
with a student are deemed confidential and need not be shared with
a student.† A physician or other appropriate professional of the
studentís choice may review such records.
records and files are confidential and need not be shared with students.†
Files maintained by the University Police Department are confidential,
except that the student involved in the incident may view the record
known as the incident report.
- Students may request the opportunity to review their records.
- The request should be made to the administrator in charge
of the University office in which the records are on file.
- The University office may require the request to be in writing.
- A student request to inspect and review a record will be granted
within a reasonable period of time.† Such time shall not exceed
45 days after receipt of the request.
- Records must be inspected and reviewed by the student in the
presence of the administrator in charge or a designee.
- The student shall be advised of the right to challenge and
the procedure to challenge any portion(s) of a school record.
- Records may not be changed or portions deleted during inspection
- Upon written request, the student shall be provided with
a copy of any portion(s) of the school record, subject to
to Challenge the Content of Records
an opportunity for a hearing to challenge the content of their school
records to ensure that the records are not inaccurate, misleading,
or otherwise in violation of the privacy or other rights of students,
and to provide an opportunity for the correction or deletion of
any such inaccurate, misleading, or otherwise inappropriate data
- A student may request, in writing, a hearing to challenge the content
of his or her school record.
- A request should be made to the President of the University
or the Presidentís designee.
- A request must:
- Identify in specific terms the portion(s) of the record being
- State the reason(s) for challenging the portion(s) of the record
- State the remedy sought (e.g., the addition, alteration,
or deletion of specific information under challenge).
- The written challenge is maintained as part of the record or file
in question until the conclusion of the hearing.
- Hearing Procedures
- The President or Presidentís designee conducts the hearing.
- The hearing will be granted within 15 working days after
receipt of the request.
- Prior to the hearing, the hearing officer shall notify
the student and the University official representing the record
of the time, place, and date of the hearing and of the specific
portion(s) of the studentís school record to be challenged
in the hearing.
- The University official or designee responsible for the
student record under challenge shall represent that record
in the hearing.
- The hearing shall be limited to a consideration of the specific
portion(s) of the studentís school record being challenged.
- The student has the right to be assisted by an advisor
of his or her choice.
- The burden of sustaining the challenge rests with the student.
- The student and the University official have the right to
present evidence and witnesses directly related to the portion(s)
of the studentís record being challenged.
- The hearing officer shall keep a taped record of the hearing.
- The hearing officer must provide the student with written
notification of the disposition of the challenge, including
the reason(s) for the disposition.
- The record stands.
- The record is corrected.
- The record is deleted.
The Family Education
Rights and Privacy Act (FERPA) of 1974 does not cover challenges
by students to course grades.
Policy on Record of Access to Student Records
Cleveland State University have the right to know who has had access
to their records and the reason for that access.
University offices with studentsí education records must maintain
a record listing the names of all parties, other than University
officials with a legitimate educational interest, who have requested
or obtained access to and/or copies of student records.† This record
must be shown to students requesting such information.††††††††††††
Policy on Information Released as Public Information
with federal law, the University classifies the following information
on students as public information and may make it available to the
- Student Name
- Participation in officially recognized activities and sports
- Height and weight of members of athletic teams
- Dates of attendance
- Degrees and awards (honors) earned
Since the University
intends to make the above information public, it has the obligation
to publish annual notification of that intent and to provide a reasonable
period of time in which students can designate such information
that is not to be released.
circumstances, lists of students are not provided to individuals
and/or organizations.† The University reserves the right to publish
a student directory listing names and addresses of students.
Records Maintained at Cleveland State University
Education Rights and Privacy Act of 1974: Notice
Rights Regarding the Release of Directory Information