Disability Services

Formats

DAISY

DAISY is an international format that can provide an audio track linked up to text and navigation options. We do recieve some text based DAISY formatted books through our Bookshare.org membership. LearningAlly, BookShare.org, and National Library Services books use the DAISY format for navigation in their Audio Books. If a student receives a DAISY book it can be read with a Victor Reader or read with a free program called AMIS.

Because of conflicts with New Jersy and Ohio law we no longer provide audio DAISY books from LearningAlly. If you wish to setup personal LearnigAlly or Bookshare.org accounts our counselors can assist you with the certification forms.

PDF

There are generally three types of PDF formats that we can issue to students. Untagged or image PDF's are PDF files with no text recognition. Those files are only given upon request for students that just need an electronic copy because they cannot manipulate the physical copy of the textbook. The most frequently issued PDF's are Searchable PDF's which have Rendered text. These have had optical character recognition run on them and have been edited for accuracy. These are the files we most often receive from publishers. Tagged PDF's have markup for better navigation, alt tags for images, and structure for tables. The turn-around time on these are very long so we issue these files on an as needed basis.

Many publishers distribute the alternative text in a PDF file. The accessibility of the PDF depends on the publisher. The nice thing about this is that Adobe Acrobat Reader has a text to speech engine built into it. You can improve accessibility for screen readers by using the Accessibility Setup Assistant under the View menu > Tools > Accessibility Pane. After this is setup the program will ask you when you open if you want to select a reading order in untagged documents. The text tag is what screen readers use to identify order and type of element in a document. Default settings in this wizard should be fine but you can customize many of the accessibility options if you feel it is necessary.

To have Adobe Acrobat Reader read text to you go to the View menu and from the Read Outloud submenu select Activate Read Outloud. You can read the current page, read to the end of the document, pause, and stop reading. With Adobe Acrobat Reader 9 and higher you can also click on sections of text to have them read aloud.

Word or RTF

Publishers often provide files in the .doc format which are Word Documents. These can be opened in most word processors and read by nearly all screen readers. This is also a format that we frequently use when we are creating accessible documents by scanning the books.

Text Files

Plain Text files can be issued in cases where the player that a student uses works best with a simple unformatted text file. Text files are usually converted from PDF or Word documents and edited.

Braille

In some cases we will fill requests for Braille. These requests take a lot of advanced notice. If you want to request a textbook in Braille the request should be made no less than 3 months before you need the text. To request the book in Braille Please speak with your ODS counselor for approval of these requests.

HTML/XHTML

Some publishers provide their documents in an HTML format. This will open in all browsers but may have a preferred browser to use with specific publishers books. All full function screen readers and clipboard Readers, like Natural Reader, will read these files.