College of Education Staff Information
Hiring Students (workers and graduate assistants)


Hiring Student Workers

If you are looking to hire a student, then you need to post the job on career line. (attached)

Once you have reviewed the resume and selected the proper candidate, then the following forms need to be completed and put in a specific order (according to Student Employment regulations located at http://www.csuohio.edu/enrollmentservices/financialaid/forms/emppaperwork.pdf).

  1. If the student was hired on-campus no more than 6 months ago, then you only have to complete a student employment form or SEF.
  2. If they were hired before 6 months or were never hired on-campus, then they have to fill out the following forms:

    Federal Work Study (FWS) Eligibility Form (if applicable)
    I-9
    Homeland Security Form – DMA Form
    Student Employment Form
    Federal Tax – W4
    State Tax Form
    OPERS Enrolment or Exemption Form
    Direct Deposit Authorization Form
    • Employment in a Job Not Covered by Social Security
    • SSA Form
    New Student Orientation Certificate
    • (view powerpoint presentation, take quiz and send results with paperwork)

*All of these forms can be found on their website http://www.csuohio.edu/enrollmentservices/financialaid/employment/forms.html



Hiring International Student Workers

If you are looking to hire a student, then you need to post the job on career line. (attached)

Once you have reviewed the resume and selected the proper candidate, then the following forms need to be completed and put in a specific order (according to Student Employment regulations located at http://www.csuohio.edu/enrollmentservices/financialaid/forms/emppaperwork.pdf).

  1. If the student was hired on-campus no more than 6 months ago, then you only have to complete a student employment form or SEF.
  2. If they were hired before 6 months or were never hired on-campus, then they have to fill out the
    following forms:

    Federal Work Study (FWS) Eligibility Form (if applicable)
    I-9
    Homeland Security Form – DMA Form
    Student Employment Form

International student’s tax forms are completed by Payroll (Karen Ellis x2126). View the International Student Employee Guidelines at http://www.csuohio.edu/enrollmentservices/financialaid/forms/2010-2011/MemotoIntl.pdf


Supervisor Handbook

Student Worker Handbook

My Time

Students must clock into the Kronos system when the start and stop working. If they work 5 hours or more, then a half hour unpaid lunch will automatically be deducted.

Obtaining Student Employment Forms

To obtain Student Employment Forms can be ordered through Central Stores at To obtain Student Employment Forms can be ordered through Central Stores at http://www.csuohio.edu/offices/controllers/centralstores

Office Location

All forms are to be delivered to student employment in RTW 280 should appear in this order: http://www.csuohio.edu/offices/controllers/centralstores"

Questions

If you have any questions, please contact Student Employment at studentemploy@csuohio.edu or visit their website at http://www.csuohio.edu/enrollmentservices/financialaid/employment/.



Hiring Graduate Assistants