My file is too large to upload. - Scanner:

My file is too large to upload.

If your file is too large to upload, these optimizing file tips should help reduce the file size:


Scanner:

When using a scanner, the scanning resolution determines the size of the scanned image. Use a resolution of 72 dots per inch (dpi) to get a life-size image when displayed on the screens of most computers. Since computer screens display only about 72 pixels per inch, using a resolution higher than this will make your file size unnecessarily large.


Software/Images:

Use digital imaging software to crop unnecessary parts of the image.

Use .gif format when you do not need a lot of colors. For example, simple line drawings, shapes, and small icons work well in this format. You can optimize .gif images by reducing the number of colors. The fewer colors you use, the smaller the file size. Start with 256 colors, and reduce the number of colors until just before you notice a difference in the image.

Use .jpg format, when you are working with photographs. When prompted, you can optimize .jpg images by using a lower quality choice. The default save for a .jpg in most programs is set to 10, the highest quality. You can try reducing it to a smaller number, depending on the necessity of a sharp image for your project. The lower the quality, the smaller the file size. Start with the maximum quality and reduce the image quality until just before you notice a difference in the image.

Reduce image size using a graphics-editing program (such as Adobe Photoshop, or Microsoft Photo Editor). The smaller the dimensions of the image, the smaller the file size.


PowerPoint:

Cropping an image in PowerPoint WILL NOT reduce the file size.

When you resize the image in a program such as PowerPoint, you are only making the picture appear smaller on the screen - the actual file size of the image has not been reduced at all.

Individual images should be no larger than 200 kb, whenever possible. Maximum size of all the images in the presentation should be no more than 4 MB, whenever possible.

Include a blank slide at the beginning of the presentation. It would seem as though adding a blank slide at the beginning of a presentation would increase file size; however, the opposite is true. The blank slide serves as the preview image -- the image PowerPoint displays when you select a file in the Open dialog box. Since a blank slide is far less complex than the real first slide, the preview image is much smaller, thereby reducing the size of the presentation file.


Video:

In order to upload your video to TaskStream, you will need to compress it to a file size of 100MB or less.

Change the resolution. 320x240 and 640x480 are common resolution settings for uploading video to the web.

Change the frame rate (number of frames per second). Lowering the frame rate will reduce the size of the file. Please note this can reduce video quality if overused.

Change the audio quality. Slightly reducing the quality of the audio track will help reduce file size

You may also wish to separate your video into multiple sections. Each piece can then be uploaded to TaskStream separately and listed in chronological order by naming the files appropriately. It is possible to upload multiple video files to TaskStream as long as the total file storage space of your account is not exceeded and as long as each video file is 100MB or smaller. However, please note that depending on the quality of your video, each section may still need additional compression to reduce it under the 100MB limit.

Please note that, because video compression and manipulation occur outside of TaskStream, we are only able to provide limited support and do not endorse or support any specific video program.

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